UKRI HR Policy Framework
For current policy, please scroll down to UKRI Terms and Conditions.
Message from Geoff Robins, Transformation Director and Interim CPO
As part of our Transformation programme UKRI is introducing a streamlined HR policy framework for employees from 06 January 2020, resulting in common terms and conditions for non-pay related aspects of employment across UKRI.
This HR policy framework has been agreed with Trade Unions, significantly reducing the number of HR policies and incorporating much of the local HR policy across UKRI.
In summary there are no changes to policy except that shared parental pay can now be claimed over a longer period of time and greater discretion is given to line management, particularly in agreeing special leave requests.
Please note Reward, including pay and allowances, pension provision and employee benefits fall outside of the scope of the changes so will continue as is.
Greater detail of the revised policy framework is attached. HR teams have been fully briefed and there will be continuing workshops to provide support and information to colleagues.
If you have any questions, please contact the PPM mailbox and we will engage within 48 hours.
Proposed Policy Suite
- Attendance and Leave Policy (PDF, 297KB)
- Code of Conduct (PDF, 118KB)
- Ending Work Policy (PDF, 136KB)
- Equality, Diversity and Inclusion Policy Statement (PDF, 54KB)
- Family Leave and Pay Policy (PDF, 254KB)
- Grievance, Harassment and Bullying Policy (PDF, 212KB)
- HR Delegation Framework (PDF, 175KB)
- HR Policy Framework (PDF, 117KB)
- Learning and Development Policy Statement (PDF, 39KB)
- Managing Performance and Conduct Policy (PDF, 173KB)
- Personal Property Policy (PDF, 67KB)
- Probation Policy (PDF, 92KB)
- Recruitment Policy (PDF, 161KB)
- Safeguarding Policy (PDF, 112KB)
- Sickness Absence Policy (PDF, 366KB)
- Travel and Subsistence Policy (PDF, 161KB)
- Ways of Working Policy (PDF, 83KB)
- Wellbeing Policy Statement (PDF, 52KB)
- Working Location Policy (PDF, 146KB)
- Notice of HR Policies (PDF, 59KB)
- Notice of HR Policies – Annex 2, MRCHO (PDF, 28KB)
- Notice of HR Policies – Annex 2, IUK (PDF, 25KB)
- Notice of HR Policies – Annex 2, ESRC (PDF, 25KB)
- Notice of HR Policies – Annex 2, EPSRC (PDF, 25KB)
- Notice of HR Policies – Annex 2, NERC (PDF, 35KB)
- Notice of HR Policies – Annex 2, BBSRC (PDF, 29KB)
- Notice of HR Policies – Annex 2, AHRC (PDF, 25KB)
- Notice of HR Policies – Annex 2, STFC (PDF, 29KB)
- Notice of HR Policies – Annex 2, RE (PDF, 25KB)
- Notice of HR Policies – Annex 2, UKRI Corporate (PDF, 25KB)
Information on HR policy work in progress, scheduled to be introduced by 31 March 2020:
- Equality, Diversity and Inclusion policy
- Learning and Development policy
- Promotion policy
- Wellbeing policy
Governance, Assurance and Risk policies applicable to UKRI employees:
- Conflicts of Interest (PDF, 248KB)
- Gifts & Hospitality policy (PDF, 715KB)
- Modern Slavery Act
- Whistleblowing policy (PDF, 283KB)
Harmonised and local policy that will continue to apply, including pay and benefits policies, health and safety, information systems and other HR policies currently under review are detailed in the employee notifications.
Most new employees into UKRI with a start date post 1 April 2018 will be subject to the employment terms and conditions listed below on this page.
Additionally staff that transferred into UKRI may be subject to these terms if they meet the circumstance in which the new terms will be applied. For further information on this please refer to Circumstances under which UKRI Terms and Conditions & Pay System will be applied.
If there is any doubt which terms apply to you, please refer to your local UKRI HR team for further advice.
- Legacy terms for staff that transferred from the research councils can be found here.
- Legacy terms for staff that transferred from HEFCE can be found here.
- Legacy terms for staff that transferred from Innovate UK can be found here.
- For staff that have transferred from Department for Business, Energy and Industrial Strategy (BEIS) please refer to your local HR team for further advice.
Many of these terms are a continuation of those that originally applied to research council employees. UKRI is a new organisation which replaces the Research Councils and as UKRI is still in the process of updating the below terms to reflect this, where there is a reference to Research Council this should be read as a reference to UKRI.
Newly published guidance
The most recently published guidance is available below:
The aim of this Policy is to encourage and enable employees to speak out when they encounter or suspect serious concerns within UKRI, without fear losing their job or suffering any form of disadvantage or discrimination. UKRI recognises that employees may not wish to raise their concern with management, therefore have appointed Fiona Driscoll as the Freedom to Speak up Guardian, who will report confidentially to Sophie Purdey in Governance Assurance Risk and Information (GARI). If you are considering raising a concern you should read this policy first.
This document provides guidance for policy authors and owners to ensure a structured approach to UKRI operational policies so that they ;
- Reflect regulations and best practice,
- Are maintained and up to date,
- Consider impact assessments,
- Clear and easy to understand
- Easily accessible to all UKRI employees.
In line with the Modern Slavery Act 2015, UK Research and Innovation (UKRI) is committed to preventing slavery and human trafficking in all its activities and contractual suppliers, whilst working with them to ensure that their supply chains are also free from slavery and human trafficking.
This policy covers the offering and acceptance of gifts and hospitality and the important role that the gifts and hospitality register(s) play in ensuring transparency and compliance with the seven principles of Public Life. It is underpinned by the UKRI Code of Conduct.
This policy covers conflict of interest and the important role that UKRI staff play in ensuring transparency and compliance with the seven principles of Public Life. The policy is underpinned by the UKRI Code of Conduct and applies to all UKRI employees.
- Acceptable use of ICT Systems and Services Policy (PDF, 186KB)
- Annual Leave Policy (PDF, 146KB)
- Appraisal and Personal Development Review Policy (PDF, 93KB)
- Capability Policy (PDF, 91KB)
- Career Breaks and Sabbaticals Policy (PDF, 210KB)
- Code of Conduct Policy (PDF, 116KB)
- Counter Fraud and Bribery Policy (PDF, 494KB)
- Damage to or Loss of Personal Property (PDF, 77KB)
- Data Protection Policy (PDF, 81KB)
- Disciplinary Policy (PDF, 99KB)
- Employee Intellectual Property, Consultancy Work and Conflicts of Interest Policy (PDF, 75KB)
- Equality and Diversity Policy (PDF, 37KB)
- Equality and Diversity Guidance for Research Funding (PDF, 45KB)
- Field/Mobile Working Policy (PDF, 391KB)
- Flexible Working Policy (PDF, 241KB)
- Foster Care Guidance (PDF, 35KB)
- Grievance Policy (PDF, 69KB)
- Guidance on ending Fixed-Term appointments (PDF, 84KB)
- Guidance on Supporting Transgender Employees in the Workplace (PDF, 32KB)
- Guidance on Working Arrangements in the event of adverse weather (PDF, 62KB)
- Guidance for Staff Undergoing Fertility Treatment (PDF, 80KB)
- Guidance on Managing Bereavement in the Workplace (PDF, 40KB)
- Harassment and Bullying Policy (PDF, 93KB)
- Health and Safety Policy (PDF, 1.9MB)
- Health Promotion Policy (PDF, 80KB)
- Home Working Guidance (PDF, 111KB)
- Investigating Allegations of Misconduct in Research Policy (PDF, 555KB)
- Learning and Development Policy (PDF, 90KB)
- Maternity Adoptive Maternity Support Parental Leave Policy (PDF, 576KB)
- Mobility Policy (PDF, 23KB)
- Notice Period Policy (PDF, 18KB)
- Pay and Reward Policy and Guidance (PDF, 827KB)
- Starting Pay on New Appointment Form (PDF, 376KB) (Word, 36KB)
- Personal Use of Social Media Policy (PDF, 63KB)
- Prevention of Illegal Working (PDF, 612KB)
- Probation Policy (PDF, 54KB)
- Professional Subscriptions Guidance (PDF, 98KB)
- Recruitment and Selection Policy (PDF, 16KB)
- Redundancy Policy Framework (PDF, 54KB)
- Relocation Policy (PDF, 21KB)
- Retirement Policy (PDF, 112KB)
- Sickness Absence Management Policy (PDF, 208KB)
- Special leave Policy (PDF, 161KB)
- Temporary Promotion Policy (PDF, 130KB)
- Trade Union Recognition Agreement (PDF, 564KB)
- Transfers and Secondments Policy (PDF, 29KB)
- Travel Subsistence and Expenses Policy (PDF, 309KB)
- Unauthorised or Unplanned Absence Policy (PDF, 79KB)
- Volunteering Guidance (PDF, 65KB)
- Working Time Policy (PDF, 19KB)
Beyond the employment terms and conditions listed, some councils have specific additional policies and guidance documents relevant for that council.
- For AHRC, ESRC, EPSRC and NERC please see the UK SBS Knowledgebase HR policies webpage*.
- For BBSRC please see the BBSRC Employment Code webpage.
- For MRC please see the MRC National Trade Union Side website.
- For STFC please see Conditions of Employment Memoranda webpage*.
- All Innovate UK and Research England policies are listed on other parts of the external UKRI website.
Any doubt which policy refers to you, please contact your relevant HR team.
*Please note the Knowledgebase and Conditions of Employment Memoranda Webpages are intranet sites and may only available for the relevant council staff to access them.