Information for students (inc. student supervisors)
Students are invited to provide UKRI with information about the outcomes, outputs and impacts of their research soon after an awards funding begins. Students are asked to make outcomes submissions to UKRI councils from the 3rd year of their funding throughout the life of their studentship and for 3 years after the studentship has ended.
While outcomes can be attributed to awards at any point during the year, UKRI councils will ask for submissions of those outcomes to be made at a specific point in each year. The submissions process is separate from the outcomes attribution process and can only take place during the annual Submission Period.
The next UKRI submission period on researchfish® is due to take place between 3 February 2020 and 4pm 12 March 2020
UKRI councils will add the student’s supervisor to their award as a team member. This allows the supervisor to be able to help with process of attributing the outcomes to the award. UKRI policy states that the submissions process can only be carried out by the Student themselves
The 6 Stages of Researchfish
Below you will find guidance covering the 6 Stages of researchfish:
Researchfish® is the online data repository system that all 7 Research Councils (now UKRI) have chosen to use to collect all research outcomes. UKRI has now moved away from a final report based collection method in favour of collecting the outcomes of research as they are realised.
This has been done to better track the progress, productivity and quality of the research UKRI supports throughout the lifetime of an award’s funding and beyond. It provides the necessary evidence to the government to justify the spending of public money, but also is very helpful to the Councils in strategy development and in justifying requests for additional funding for science.
- UKRI funded studentship awards are uploaded to researchfish(R) by each Funder once the student has entered the third year of their study.
- Students will then receive an invite from researchfish(R) to create an online account (unless they already have one).
- Once an account is created an award holder can then start to add research outcomes to the system and attribute them to awards as and when they occur.
- Award holders are asked to submit outcomes to their Funder during a Submission Period. It is important to note that simply adding outcomes against an award does not submit them to the Funder.
- A Submission Period is designed to allow Funders to take a snap shot of those outcomes at that point in time. Award holders are asked to verify that all information is up to date against their awards.
- Before a submission can be completed, award holders will be asked to complete a series of Mandatory Additional Questions for each award that they are expected to submit outcomes against.
- Award Holders will be asked to submit outcomes during the lifetime of the funding of an award, and for a period after that funding has finished.
- The length of time a Funder will ask for the submission of outcomes against a studentship is 3 years after funding has finished
The basic guidance that follows has been designed to help you understand and complete your Researchfish outcomes entries throughout the year, and during Submission Periods. Researchfish have a user guide microsite at https://userguide.researchfish.com which will give you more detailed instructions.
The only way to become part of Researchfish is to be invited.
- You will receive an invite if you are a student who has received funding.
- You will receive an invite if you are a student who has entered your third year of study.
- The invite will go to the email registered on Je-S by your Research Organisation.
- If you have not received an invite please check your junk folder.
- Contact email@example.com for the invite to be resent
Team members can be added via the ’Personal Portfolio’ or directly from within an award. We would advise that students add their supervisors who will be able to support them through the process. You can remove team members using the ‘Manage Delegates’ function.
A video showing this process is available.
The Outcomes on researchfish(R) are divided into two sections. These are classified as ‘Common Outcomes’ and ‘Mandatory Additional Questions’.
These can be found in both the ‘My Awards’ section and the ‘Personal Portfolio’ section of your researchfish(R) Account.
To enter your common Outcomes either go to the ‘Personal Portfolio’ tab or select the award you would like to add outcomes to from ‘My Awards’.
Please take time to look through the Outcome types and fill in any that are relevant to your award.
There is further, more detailed guidance on how to add outcomes at https://userguide.researchfish.com/add-outcomes.html
The researchfish(R) interface utilises a toggle system. All outcomes will be toggled to the award you have added them to and to your personal portfolio.
For more detailed instructions on how to attribute Outcomes please go to https://userguide.researchfish.com/add-outcomes.html
A video showing this process is available: Researchfish: Creating and Attributing Outcomes
Your research Council has specific mandatory Outcomes that it wishes to gather information on. In researchfish(R) these are called ‘Mandatory Additional Questions’. Additional Questions must be filled in order to submit.
The next submission period for the Research Councils is from 4 February and 14 March 2019. You may add and attribute Outcomes before this date but you will not be able to submit your outcomes outside of this period.
During the submission period the submission bar will appear above your award and will be red in colour.
The submission button will only be available during the submission period.
The following page will appear. This needs to be completed or your award has NOT been submitted.
A video showing this process is available.
Note: not submitting an award could lead to sanctions on current or future awards.
Further information about the outcomes collection processes can be found in these Studentship FAQs (PDF, 180KB).
Further help and guidance about the outcomes collection process can be found here. This page provides additional guidance about the outcomes collection process and also who to contact when certain issues occur
UKRI communicates throughout the year with its funded students and all of this correspondence can be found here
UKRI has identified a number of points of contacts at research organisations who help to facilitate the outcomes collection process for their funded awards. A list of these is available to view here.