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Preparing for EU Exit

Are you an EU grant holder with a question? If so email EUGrantsFunding@ukri.org

This page provides information about the actions that you need to take to receive funding from the UK government for your Horizon 2020, Research Fund for Coal and Steel or Euratom R&T or Framework Programme 7 project if the UK leaves the EU without a deal in place.

The actions that you should take to prepare for EU Exit will depend on whether:

  • You already hold a grant
  • You have submitted a bid to the European Commission but haven’t been notified of the outcome
  • You’re thinking about submitting a bid after EU Exit

Preparing for EU Exit if you already hold a grant or if you are notified of success before Exit

STEP 1: Make sure all your grants are registered on the UKRI portal. Please note you should continue to do this for new grants until the UK leaves the European Union. 

Please remember to register any grants you hold, including EDCTP2, EMPIR and EIT-KIC’s grants. If you are a UK Linked Third Party on an ongoing Horizon 2020 grant and you are linked to a beneficiary based in the EU, you should also register on the UKRI portal.

STEP 2: Start gathering documents to evidence of the status of your grant

  • To receive guarantee payments, you’ll need to provide UKRI with documents that evidence the status of your grant. You should gather these documents and ensure that they are stored securely and that you have copies

The documents you will need to provide will vary depending on your organisation type – please see the relevant checklist below.

For grants awarded through European Partnerships, the documents may differ from these lists. Please refer to our partnership page for specific details. 

Higher Education Institutes Checklist:

Signed Grant Agreement including Annex 1 (‘Description of action’) and Annex 2 (‘Estimated budget for the action’)

Beneficiary version of the reconciliation statement or financial statement reconciled to the EU Exit date

Completed UKRI cost conversion tool (this will be available on our EU Exit Payment Process page in due course)

Businesses/Charities/ Other Checklist:

Signed Grant Agreement including Annex 1 (‘Description of action’) and Annex 2 (‘Estimated budget for the action’)

Beneficiary version of the reconciliation statement or financial statement reconciled to the EU Exit date

Completed UKRI cost conversion tool (this will be available on the UKRI website)

Bank details

Company address

Companies House registration number

Redacted bank statements

Evidence of project spend including committed costs if available

Reconciled Form C and Cost profile for the last reporting period if available

Lead Project Coordinators Financial Statement Report if available

  • UKRI will be invite you to commence uploading your documents (known as onboarding) based on when your next payment from the European Commission is due. This will commence after exit if the Guarantee is required. Further guidance explaining when you need to submit your documents will be available after EU exit.
  • If your next payment is due soon after the UK leaves the EU, please ensure that all your documents are ready so that you can start the onboarding process as soon as you are invited to do so by UKRI.
  • If you’ve recently been awarded a grant and don’t yet have all the documents listed above, you’ll be able to contact the helpdesk to confirm the right route for your type of grant: EUGrantsFunding@ukri.org.

STEP 3: Assess whether your project is at risk of termination as a result of the UK being a Third Country after EU Exit

  • In some cases, eligibility to participate in some H2020 actions may change if the UK becomes a third country after EU Exit.
  • You should assume that you can continue your research and you should prepare for guarantee funding, unless you are notified by the Commission that your participation in H2020 will be terminated.
  • If your grant agreement is terminated as a result of EU Exit, which may happen in some specific cases, please see our Ineligible Projects Page.

STEP 4: Payment Process - be aware that the way that you receive funding will change

  • UKRI will use its existing payment processes to deliver Guarantee extension funding
  • Payments will be made in pounds sterling (£) and a cost convertor tool will be provided by UKRI
  • HEIs claims will be submitted through Je-S and payments made on a quarterly basis
  • For businesses and other organisations, payments will be made through IFS on a claims basis in line with UKRI’s business as usual processes for its domestic grants. 
  • You will be required to sign a new contract with UKRI. For more information see our Terms and Conditions (PDF, 36KB).

This payment schedule is different from the European Commission’s schedule. If you have any questions, please email EUGrantsFunding@ukri.org

Preparing for EU Exit if you’ve submitted a bid and are expecting notification of outcome after Exit

STEP 1: Identify whether your bid will remain eligible for assessment in the event of a no deal Exit

  • If the UK leaves the EU without a deal, the UK will become a ‘third country’ participant in Horizon 2020. As a third country, the UK would be able to participate in the majority of collaborative Horizon 2020 calls.
  • Your National Contact Point (NCP) can help clarify your call status https://www.gov.uk/business-finance-support/horizon-2020-business-grants-uk
  • If you’ve submitted a bid to a collaborative call that is open to third country participation and meets the eligibility requirements of the call, we expect that the EU Commission will continue to assess your bid and notify you of the outcome.

STEP 2: Start gathering documents to evidence the status of your grant

  • If you have submitted a bid to a collaborative call that is eligible for assessment post-exit, and are notified of success by the EU Commission, you will be able to access Guarantee funding. You will not need to register on the UKRI portal. However, you will need to gather documents to evidence the status of your grant. A checklist of documents based on organisation type is available in the ‘Preparing for EU Exit if you already hold a grant or if you are notified of success before Exit’ section of this page.

STEP 3: Visit this page if you’ve submitted to a mono-beneficiary element of the ERC, MSCA or EIC Accelerator (previously the SME instrument)

  • If you have submitted a bid to a mono-beneficiary element of the ERC, MSCA or the EIC Accelerator (previously the SME instrument), your bid may no longer be eligible for assessment by the European Commission after Exit. Please refer to this page for information on the government ‘in-flight’ commitment to ensure your bid will be assessed in all scenarios.

Preparing to submit a grant after EU Exit

If you plan to submit a bid to Horizon 2020 after exit please see our Guarantee Extension page.