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Preparing for EU Exit

Are you an EU grant holder with a question? If so email EUGrantsFunding@ukri.org

This page provides information about the actions that you need to take to receive funding from the UK government for your Horizon 2020, Research Fund for Coal and Steel or Euratom R&T project if the UK leaves the EU without a deal in place.

The actions that you should take to prepare for EU Exit will depend on whether:

  • You already hold a grant
  • You have submitted a bid to the European Commission but haven’t been notified of the outcome
  • You’re thinking about submitting a bid after EU Exit

Preparing for EU Exit if you already hold a grant or if you are notified of success before Exit

STEP 1: Make sure all your grants are registered on the UKRI portal https://apply-for-innovation-funding.service.gov.uk/eu-grant/overview 

STEP 2: Start gathering documents to evidence of the status of your grant

  • In order to receive guarantee payments, you’ll need to provide UKRI with documents that evidence the status of your grant. You should start gathering these documents now and ensure that they are stored securely and that you have copies
  • The documents you will need to provide will vary depending on your organisation type – please see the relevant checklist below. UK grant holders with non-standard grants - EDCTP2, EMPIR and EIT-KIC’s – will be asked to provide equivalent documents. Further information about the types of document that UKRI will accept for these grant types will be provided in due course

Higher Education Institutes Checklist:

Signed Grant Agreement including Annex 1 (‘Description of action’) and Annex 2 (‘Estimated budget for the action’)

Beneficiary version of the reconciliation statement or financial statement reconciled to the EU Exit date

Completed UKRI cost conversion tool (this will be available on the UKRI website )

Businesses/Charities/ Other Checklist:

Signed Grant Agreement including Annex 1 (‘Description of action’) and Annex 2 (‘Estimated budget for the action’)

Beneficiary version of the reconciliation statement or financial statement reconciled to the EU Exit date

Completed UKRI cost conversion tool (this will be available on the UKRI website)

Bank details

Company address

Companies House registration number

Redacted bank statements

Evidence of project spend including committed costs if available

Reconciled Form C and Cost profile for the last reporting period if available

Lead Project Coordinators Financial Statement Report if available

  • UKRI will be invite you to commence uploading your documents (known as onboarding) based on when your next payment from the European Commission is due. This will commence after Exit if the guarantee is required. Further guidance explaining when you need to submit your documents will be available starting in November.
  • If your next payment is due in November, please ensure that all your documents are ready so that you can start the onboarding process as soon as you are invited to do so by UKRI.
  • If you’ve recently been awarded a grant and don’t yet have all the documents listed above, you’ll be able to contact the helpdesk to confirm the right route for your type of grant: EUGrantsFunding@ukri.org.

STEP 3: Assess whether your project is at risk of termination as a result of the UK being a Third Country after BREXIT

  • In some cases, eligibility to participate in some H2020 actions may change if the UK becomes a third country after BREXIT.
  • You should assume that you can continue your research and you should prepare for guarantee funding, unless you are notified by the Commission that your participation in H2020 will be terminated.
  • If the research or innovation approved by the EU cannot continue post exit as originally envisaged the aim of the guarantee is to seek to allow the research to be continued within the original funding envelope. If this is not possible then guarantee will seek to provide compensation for committed costs up to the grant value. For more information see here.

STEP 4: Be aware that the way that you receive funding will change

  • UKRI will use its existing payment processes to deliver guarantee funding
  • Payments will be made in pounds sterling (£).
  • For HEIs payments will be made through Je-S on a quarterly basis.
  • For businesses and other organisations, payments will be made through IFS on a claims basis in line with UKRI’s business as usual processes for its domestic grants. 

This payment schedule is different from Horizon 2020 and if you have any questions please email EUGrantsFunding@ukri.org

Preparing for EU Exit if you’ve submitted a bid and are expecting notification of outcome after Exit

STEP 1: Identify whether your bid will remain eligible for assessment in the event of a no deal Exit

  • If the UK leaves the EU without a deal, the UK will become a ‘third country’ participant in Horizon 2020. As a third country, the UK would be able to participate in the majority of collaborative Horizon 2020 calls.
  • Your National Contact Point (NCP) can help clarify your call status https://www.gov.uk/business-finance-support/horizon-2020-business-grants-uk?_ga=2.45694496.586054893.1570452752-608000227.1546869180
  • If you’ve submitted a bid to a collaborative call that is open to third country participation and meets the eligibility requirements of the call, we expect that the EU Commission will continue to assess your bid and notify you of the outcome.

STEP 2: Start gathering documents to evidence the status of your grant

  • If you have submitted a bid to a collaborative call that is eligible for assessment post-Exit, and are notified of success by the EU Commission, you will be able to access guarantee funding. You will not need to register on the UKRI portal. However, you will need to gather documents to evidence the status of your grant. A checklist of documents based on organization type is available in the Preparing for EU Exit if you already hold a grant or if you are notified of success before Exit’ section of this page.

STEP 3: Visit this page if you’ve submitted to a mono-beneficiary element of the ERC, MSCA or EIC Accelerator (previously the SME instrument)

  • If you have submitted a bid to a mono-beneficiary element of the ERC, MSCA or the EIC Accelerator (previously the SME instrument), your bid may no longer be eligible for assessment by the European Commission after Exit. Please refer to this page for information on the government ‘in-flight’ commitment to ensuring your bid will be assessed in all scenarios.

Preparing to submit a grant after EU Exit

STEP 1: Identify whether the call you are looking to bid to is open to third country participation

STEP 2: Read the UKRI guidance on the guarantee extension

  • The Government has confirmed that successful eligible UK bids submitted to Horizon 2020 after Exit and before the end of 2020 will be covered by the extension to the guarantee.
  • More information on how UKRI will deliver the extension to the guarantee will be made available on the UKRI website in by 24 Oct.