Applicants may name formal project partners. This could be a:
- third party person who is not employed on the grant
- third party organisation, who provides specific contributions either in cash or in kind, to the project.
Entitlement to the outputs of the project and/or intellectual property (IP) will be determined between the parties involved, however any access to project outputs and IP must be in line with any relevant subsidy control regulation.
As a rule project partners are expected to provide contributions to the delivery of the project and should not therefore be seeking to claim funds from UKRI. However, where there are specific circumstances where project partners do require funding for minor costs such as travel and subsistence, this will usually be paid at 80% full economic costing (fEC) unless otherwise stated by us. Any applicable subsidy control regulation and HMRC guidance will also be taken into account which may affect the percentage of these costs that we will fund. These costs should be outlined and fully justified in the proposal and will be subject to peer review.
Those not eligible to be project partners are:
- UKRI head office staff acting in their capacity as a UKRI employee
- organisations that are applicants on the project, including non-lead applicant organisations.
It is the responsibility of named project partners to read and comply with the terms and conditions relating to applications for research grants.
Project partner information in the application
Each project partner must confirm, where appropriate, the availability of the necessary facilities, resources and infrastructure in a project-specific letter of support of up to two pages in length.
The letter should:
- be on headed paper, dated within six months of the date of submission of the proposal
- have the signature of the named contact in the partnering organisation
- confirm the organisation’s role in and commitment to the proposed project and explain how it will contribute to the impact of the project.
The partnering organisation’s involvement in the project including their contributions to it, whether in cash or in kind, should also be explained in detail in the case for support, including the equivalent value of any in-kind contributions. In-kind contributions can include but are not limited to:
- staff time
- access to equipment
- sites or facilities
- the provision of data
- software or materials.
The cash or in-kind values must not be included in the costs claimed on the Je-S form. Project partner contributions in cash or in-kind are not considered part of the fEC of the project. For completion of the relevant part of the Je-S form see the Je-S help text under the ‘project partners’ sub heading of ‘guidance on completing a standard grant application’ of the Je-S handbook.
In instances where a collaboration is restricted to intellectual input into a project or the provision of materials, for example cell lines, by a researcher or their organisation at no cost, a letter from the researcher or organisation confirming the extent of the collaboration is required.