Applicants should read the equipment guidance information.
Equipment below £10,000
Individual items of equipment below £10,000 are to be included in proposals for individual research projects at 80% FEC. They should be included in Other Directly Incurred costs. If VAT or Import Duty do not apply, a value of zero should be entered in these fields.
Equipment between £10,000 and £138,000 (including VAT)
For single capital items of equipment between £10,000 and £138,000 (including VAT) additional justification of the requirement for these items, and details of the proposed contribution to the cost of the equipment, must be provided in the justification of resources as detailed in the UKRI guidance.
Applicants should read carefully the section on how to apply in Je-S. Proposals must include a letter of support from the appropriate institution authority detailing the proposed contribution to the cost of the equipment. BBSRC will contribute no more than 50% of the final purchase price of any item between £10,000 and £138,000 (including VAT) and will expect the research organisation to contribute the remainder. This contribution must not be conditional, for example on the success of other applications for support, and must not be from other BBSRC grants. The peer review committee or panel will be asked to consider the proposed contribution in relation to the value for money of the proposal and this may influence the final position of the proposal in the rank ordered list. The final decision on the percentage contribution will be made by BBSRC taking into account the available capital budget.
For joint proposals, we expect the applicants and their research organisations to agree amongst themselves the levels of contribution from the different organisations, and the ownership and hosting arrangements for the equipment. Information should be provided in the justification of resources.
Equipment above £138,000 (including VAT)
Applications for research projects seeking single capital items of equipment above £138,000 (including VAT) must include the required two page business case, separately for each item. As described above, the expectation is that the equipment will underpin a range of research including both existing and potential future research projects. Quotations are mandatory for equipment items above a threshold of £138,000 (including VAT and Import Duty). Where the actual cost of the equipment item exceeds this value three quotations must be provided. Please consult the equipment guidance document for further information.
Responsive mode grant applications recommended for funding by the peer review committee will have their case for any item of equipment over £138,000 (including VAT), and resources associated with its operation considered at the meeting of committee chairs.
Proposals must include a letter of support from the appropriate institution authority detailing the proposed contribution to the cost of the equipment. Single capital items of equipment over £138,000 (including VAT) will normally be funded at 50% of total cost and the institution will be expected to provide the remaining 50%. This contribution must not be conditional, for example on the success of other applications for support, and must not be from other BBSRC grants. BBSRC may agree a contribution of up to 100% where the application and business case demonstrates that the equipment will enhance national capability in meeting a strategically important need by the BBSRC research community, and the case shows a clear ongoing commitment to maintain and operate it for this purpose. Final funding decisions will need to take into account the capital allocation available to BBSRC, and may require negotiation with the institution.
Proposals will be considered according to the following criteria, taking into account the advice of the peer review committee:
- the quality, breadth and strategic relevance to BBSRC of the science that will be enabled by the equipment and the plans to maximise access to the equipment. This may include consideration of the geographical location of the equipment in relation to the likely user community, and in relation to similar instrumentation that might be available elsewhere.
- the proposals for the management and resourcing of access to the facility, including training where necessary
- value for money – including the efficiency and affordability of running and access costs, the extent of non-BBSRC contributions, and discounts on capital purchase costs.
BBSRC may seek further information in relation to any of the above assessment criteria, or any other aspect of the case, before reaching a decision.
The location and support for access to these larger items of equipment is a strategic decision taken with a view to maximising the benefit to national capability. Consequently, BBSRC may decide, for example, that equipment may be co-located with existing provision elsewhere or located somewhere it considers more suitable. It may also decide to seek other proposals to host the items concerned before taking a decision.
Equipment over £10,000 to be used for instrument development is not affected by the above rules for equipment funding. More detail on what constitutes instrument development can be found in the UKRI guidance.
This exception only applies to applications for equipment to be used in the development of new instruments. It does not cover equipment associated with the adaption of existing hardware or the development of software.
Items of equipment for instrument development may be funded at 100% FEC, although BBSRC reserves the right to request institutional contributions in exceptional circumstances.
Applicants should note that the guidance applies to individual pieces of equipment. Other equipment requested on the proposal but not related to the instrument development will be subject to the standard rules for equipment funding.