Publishing your research findings

Contents

Open access funding and reporting

UK Research and Innovation (UKRI) provides funding to support its open access policy.

If you are researcher funded by UKRI and expect to pay any costs to publish a research article, monograph, book chapter or edited collection, you should speak to your research organisation. They will give advice on open access funding available to you.

Research articles

UKRI supports open access publication costs for research articles through an open access block grant to research organisations.

You cannot usually claim these costs from your research grant.

Monographs, book chapters and edited collections

Currently, you may be able to request funding for publication costs for books and other outputs as part of your application for UKRI funding. More information can be found in the terms and conditions and associated guidance, for UKRI fEC grants.

Monographs, book chapters and edited collections published from 1 January 2024 will need to be made open access. See our guidance on making your research publications open access.

UKRI is developing a dedicated fund to support these new requirements. For more information see implementing our open access policy.

In the interim, if you are applying for a research grant and expect to publish an output after the 1 January 2024, you should include open access costs in your grant application. UKRI will provide updated guidance in due course.

Block grants to support making research articles open access

Open access block grants are given to eligible UK-based research organisations that receive UKRI funding. They can be used to cover costs relating to research articles that enable research organisations to meet the aims of UKRI’s open access policy.

The amount an organisation receives is calculated using an algorithm that uses directly incurred and directly allocated staff costs on UKRI awards as a proxy for research volume. For administrative reasons, only organisations eligible to receive a block grant of £5,000 or more are offered awards.

Research organisations can use the funding for a wide variety of activities that enable them to comply with the policy. Further details about what the block grant can and cannot be used for are provided in the 2022 to 2023 open access block grant terms and conditions and UKRI open access policy supplementary frequently asked questions (FAQs).

Funding assurance

Details on block grant audit and reporting requirements are provided in the 2022 to 2023 open access block grant terms and conditions.

For the new UKRI open access policy and block grant, research organisations no longer need to submit an annual open access compliance and block grant spend returns form (this is still required for 2021 to 2022, see information below).

Under the new policy, to seek assurance that the block grant has been spent in line with eligible costs, we will ask organisations to provide details about their spend through the standard grant reporting processes (for example, through the final expenditure statements and funding assurance processes).

We are developing the details of the funding assurance process and our monitoring and evaluation approach for policy compliance and will work with research organisations to inform this. For further information, see implementing our open access policy.

2021 to 2022 block grant for research articles

The information provided below relates only to the 2021 to 2022 block grant. It does not apply to the 2022 to 2023 block grant.

For more information on the 2021 to 2022 block grant, see:

What your organisation needs to report for the 2021 to 2022 block grant

Research organisations must report their compliance with our open access policy every year. If your research organisation receives a block grant, it must report how it has spent the money.

You report your compliance and spending through Jisc.

To report your compliance, download the standard UKRI and Wellcome open access reporting template from Jisc’s website.

For guidance about filling in the template, see reporting open access compliance and block grant spending.

Your reporting helps us to understand:

  • the number of peer-reviewed research papers published under open access terms and how our policies support this
  • the different routes research organisations take in delivering open access
  • any issues that research organisations face in implementing open access policies.

If your research organisation does not receive a block grant, there is an option in the template to report any costs the organisation has had to pay to meet the open access policy.

Timeline for reporting

The process for 2021 to 2022 open access block grants is summarised below.

For more information, see the detailed open access reporting timetable for 2021 to 2022.

Date Activity
February to March We email the open access contact at your research organisation to let them know when they can view the block grant offer documents.

These are available in the Joint Electronic Submissions (Je-S) system.

Grants are paid every quarter in four equal payments.

March to April The open access contact at your research organisation will review the offer document with the organisation’s submitter pool. The submitter pool is then responsible for accepting the grant via Je-S.

Contact the Je-S helpdesk to ask for the contact details for your submitter pool.

April Once the grant has been accepted, your research organisation’s submitter pool should then complete the start confirmation in Je-S.

The start date must be 1 April. The submitter pool is responsible for checking the date.

June First payment.
September Second payment.
December Third payment.
31 March (following year) Grant end date.
30 June (following year) All funding award holders must submit their final expenditure statements in Je-S.

Your research organisation’s open access contact should give the spend value of the statement to the submitter pool team to enter into Je-S.

We keep the fourth and final payment until we get your final expenditure statement and reconcile the grant.

31 August (following year) The open access contact at your research organisation should fill in and submit their compliance report using the Jisc template.

Ask about UKRI open access funding

Check for an existing answer in the UKRI open access policy supplementary FAQs.

Email: openresearch@ukri.org

Last updated: 11 August 2022

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