Publishing your research findings

Contents

Open access funding and reporting

If your research organisation gets research council funding it:

  • may get a block grant to support compliance with the research councils’ policy on open access
  • must report on its compliance with the policy and how it spends the block grant.

Block grants to support compliance with open access

Open access block grants are given to research organisations that get research council funding. They are to help organisations support their researchers to comply with the research councils’ policy on open access.

The amount an organisation receives is based on the level of direct staffing costs.

For more information on the 2021-2022 block grant, see:

To learn more about block grants see:

What your organisation needs to report

Research organisations must report their compliance with our open access policy every year. If your research organisation receives a block grant, it must report how it has spent the money.

You report your compliance and spending through Jisc.

To report your compliance, download the standard UKRI and Wellcome open access reporting template from Jisc’s website. For guidance about  filling in the template, see reporting open access compliance and block grant spending.

Your reporting helps us to understand:

  • the number of peer-reviewed research papers published under open access terms and how our policies support this
  • the different routes research organisations take in delivering open access
  • any issues that research organisations face in implementing open access policies.

If your research organisation does not receive a block grant, there is an option in the template to report any costs the organisation has had to pay to meet the open access policy.

Timeline for reporting

The process for open access block grants follows a set timeline every year.

For more information, see the detailed open access reporting timetable for 2021-2022.

Date Activity
February to March

We email the open access contact at your research organisation to let them know when they can view the block grant offer documents.

These are available in the Joint Electronic Submissions (Je-S) system.

Grants are paid every quarter in four equal payments.

March to April

The open access contact at your research organisation will review the offer document with the organisation’s submitter pool. The submitter pool is then responsible for accepting the grant via Je-S.

Contact the Je-S helpdesk to ask for the contact details for your submitter pool.

April

Once the grant has been accepted, your research organisation’s submitter pool should then complete the start confirmation in Je-S.

The start date must be 1 April. The submitter pool is responsible for checking the date.

June First payment.
September Second payment.
December Third payment.
31 March (following year) Grant end date.
30 June (following year)

All funding award holders must submit their final expenditure statements in Je-S.

Your research organisation’s open access contact should give the spend value of the statement to the submitter pool team to enter into Je-S.

We keep the fourth and final payment until we get your final expenditure statement and reconcile the grant.

31 August (following year) The open access contact at your research organisation should fill in and submit their compliance report using the Jisc template.

 

Last updated: 31 August 2021

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