You must apply using the Joint Electronic Submission (Je-S) system.
You can find advice on completing your application in the Je-S handbook.
We recommend you start your application early.
Your host organisation will also be able to provide advice and guidance.
Submitting your application
Before starting an application, you will need to log in or create an account in Je-S.
- Select ‘documents’, then ‘new document’.
- Select ‘call search’.
- To find the opportunity, search for: Hartree SME Engagement Spokes.
This will populate:
- council: STFC
- document type: standard proposal
- scheme: standard
- call/type/mode: Hartree SME Engagement Spokes.
Once you have completed your application, make sure you ‘submit document’.
You can save completed details in Je-S at any time and return to continue your application later.
STFC must receive your application by 29 September 2022 at 16:00.
You will not be able to apply after this time. Please leave enough time for your proposal to pass through your organisation’s Je-S submission route before this date.
You should ensure you are aware of and follow any internal institutional deadlines that may be in place.
Case for support
You must attach a case for support in your application.
Your case for support should:
- encompass HNCDI efforts to increase the democratisation and adoption of high performance computing, artificial intelligence (AI) and data science within SMEs and support their digital transformation journey
- demonstrate targeted, locally accessible support for SMEs to identify, pilot and adopt data analytics and AI tools
- detail how it will improve the competitiveness and growth of the SMEs engaged through the programme through the adoption of new techniques and methods
- demonstrate how it will encompass the transfer and exchange of AI knowledge and industrial engagement across multiple participating organisations
- be clear and concise and cover the full request for support, including an explicit analysis of costs, risks and benefits
- justify your requested start date.
Guidance on the contents of the case for support is provided below.
Aims and objectives
The intended outputs and outcomes of the project should be stated clearly, so that the success or failure of the project can easily be determined at the end of the funded period.
The scope of the project should be described, setting out the key work areas and international landscape. Highlight what will be delivered and on what timescale.
Strategic fit and relevance
You must include a knowledge exchange case summary stating the main knowledge exchange goals and objectives.
Awareness and context
You must describe the current status of related activity regionally and nationally and how this proposal builds on the previous work.
Justify the proposed start dates of the grants and include how responsibilities are to be shared among the collaborators.
The proposal will promote strong SME community engagement throughout the project. Explain how the project will have a strong supportive user base among the relevant regional community.
Describe the proponents track record in this field. A list of UK participants should be provided with justification for STFC support. Explain why the consortium is the best or most appropriate to carry out this project.
The management and reporting structure of the project should be outlined.
Information should be given about the way in which the project is to be led and managed. This must describe the following information.
Project organisation and participants
You must provide a project structure diagram and organogram identifying key individuals or bodies and reporting lines.
Arrangements should be described to enable project progress and performance to be managed effectively. The key stakeholders in the project should be identified.
Project monitoring and reporting
The proposal should define the methods to be used for progress reporting and control. The plan includes frequency and attendance for progress meetings, the acceptance process for key deliverables and milestones, and the frequency and content of progress reports.
Work breakdown structure (WBS)
This includes setting out the key work packages together with a description of the key deliverables and tasks required to deliver them. The WBS should be broken down sufficiently to allow key work-packages and activities within the project to be understood.
Scheduling and resourcing
Milestones and deliverables should be defined in sufficient detail so that it is clear when they have been met and be sufficiently frequent to enable effective monitoring of the project.
A risk register must be provided. The management of risks must be described.
Describe those activities that will be undertaken to support outreach and public engagement activities. Include how the potential impacts of the work, including knowledge exchange, will be realised. You should list relevant publications and references.