Requesting a change to your project

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Transferring money between types of cost

For research grants or postdoctoral fellowships

You can only transfer money between fund headings for:

  • directly incurred costs
  • exceptions, excluding equipment

Transfers will be at the rate that applies to the fund heading. You can find this in your offer document. You do not need to submit a request to transfer funds under these headings. Transfers between other headings are not permitted.

You cannot transfer funding between grants.

If you make savings on equipment purchases, you may be allowed to use this money for other equipment if it comes under the same fund heading.

Funding may only be transferred to support an existing studentship post. If you want to create a new post, you must request it.

Email grantspostaward@funding.ukri.org to make a request.

Innovate UK

If your project is funded by Innovate UK, contact your monitoring officer to make any changes.

For studentships or pre-doctoral fellowships

Except for Disabled Students’ Allowance, money can be transferred between all fund headings, which cover:

  • stipends
  • research training support grants
  • cohort training or administrative costs (where specifically provided as part of a training grant)
  • travel and subsistence
  • tuition fees

Transfers will be at the rate that applies to the fund heading. You can find this in your offer document.

If we query a transfer of funds

Occasionally we may query the costs submitted as part of a project’s final expenditure statement. This could be because:

  • it relates to the transfer of funding between fund headings that are not specified in this guidance
  • we asked you to seek permission and you did not
  • we feel the spend has not been incurred in line with the funding terms and conditions

We will contact the research office if we need more information. Costs may be removed from the final payment.

Last updated: 13 May 2025

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