You should ensure you are aware of and comply with any internal institutional deadlines that may be in place.
Applying through Je-S
You must apply through the Joint Electronic Submission (Je-S) system.
When applying, select:
- council: EPSRC
- document type: standard proposal
- scheme: standard
- call/type/mode: UK National Research Facility Director Felix Partnership.
After completing the application, you must ‘submit document’ which will send your application to your host organisation’s administration.
Your host organisation’s administration is required to complete the submission process. You should allow sufficient time for your organisation’s submission process between submitting your proposal to them and the funding opportunity closing date.
EPSRC must receive your application by 16:00 on 25 May 2022.
You should use the Je-S application form to address the funding opportunity specifications. The following documents must also be submitted.
Case for support
This is a mandatory document. The primary supporting document will be of a longer format than those submitted for standard proposals.
The overall page length will be up to eight pages, and must include the following sections in single-spaced Arial 11 font or a similar-sized sans serif typeface.
Track record of applicants
Up to a maximum of two pages.
You should use this section to:
- describe and detail the service you propose to provide, covering the elements set out in the key requirements for service
- include details of your long-term vision and must describe how their plans sit within the wider research landscape.
You should use this section to provide a clear communication and engagement strategy. You must provide sufficient detail for assessors to understand how information about the available capabilities and access to the service will be disseminated.
You should also detail in this section:
- how to engage using a website
- information on user meetings
- ideas for outreach events
- how to involve and engage the community.
People and management
You should use this section to detail how you will meet any people and management arrangements.
This should include how the service will engage with future generations.
In addition to the case for support, you must provide the following.
Justification of resources
This is a mandatory document with a longer format of up to four pages.
The justification of resources should explain why your requested resources are needed for service provision, including implementing the impact activities. This helps reviewers make informed judgements about whether the resources requested are appropriate and justified.
EPSRC recommends that you follow the ‘Cost to the Proposal’ headings used in the Je-S application form. For more information on what to do, see the guidance on how to write a justification of resources.
This is a mandatory one page document.
The work programme should be illustrated with a simple diagrammatic workplan, such as a Programme Evaluation and Review Technique (PERT) or Gantt chart.
Equipment business case, where appropriate
This is required for any items or combined assets with a value above the Official Journal of the European Union limit.
Proposal cover letter
Including a cover letter is optional.
You can use the proposal cover letter to set out any other information you feel is relevant to your application. As you could be applying for a grant which has an interview assessment stage, you should inform EPSRC of any personal circumstances for EPSRC to consider.
This letter will only be seen by EPSRC and will not be sent for peer review. For sensitive information, you should state clearly whether the information is confidential.
The proposal cover letter should also be used to highlight anything that has been discussed and agreed with EPSRC staff beforehand. For example:
- declaration of interest
- additional information about eligibility to apply that would not be appropriately shared in the track record
- conflicts of interest for EPSRC to consider in reviewer or panel participant selection.
If you wish to attach any other document that does not fit the above types, please submit it under ‘other attachment’. This will not be seen by reviewers or panel members.
On submission to EPSRC, all non-PDF documents uploaded onto Je-S are converted to PDF. Therefore, the use of non-standard fonts may result in errors of font conversion, which could affect the overall length of the document.
You should attach your documents as PDFs to avoid errors.
Read EPSRC’s advice on writing proposals.
EPSRC will not fund a project if it believes that there are ethical concerns that have been overlooked or not appropriately accounted for.
All relevant parts of the ethical information section must be completed. Read further guidance on the ethical information section of the Je-S form.