Final proposals should be submitted online using the Joint Electronic Submission system (Je-S).
Once logged in, follow the steps below to start your application.
- Documents screen: select ‘New Document’.
- Add new document screen: Select ‘Call search’ (highlighted at top of screen).
- When prompted, type in the opportunity title “STFC Horizons (Open) Call” and select from the list created.
The remaining three selection fields will be automatically populated. These should read:
- council: STFC
- document Type: Standard Proposal
- scheme: Futures
- select the ‘create document’ button.
Failure to select the correct options at this stage could result in your application not reaching the correct council or opportunity. This will lead to your application not being considered for this opportunity.
Applicants must ensure that they have obtained permission of any other person named on the proposal form (for example any co-investigators or project partners) for the provision of their personal information to UKRI and the processing of their data by UKRI for the purpose of assessing the application and management of any funding awarded.
Any co-investigators that will be named on the application must have an individual Je-S account for themselves or will need to create an account in order to be added to an application.
All documents should use 11pt Sans Serif font throughout, with a minimum of 2cm margins around each page. Please submit all application attachments in PDF format to Je-S to avoid any issues with corrupt files. Refer to the Je-S Handbook for details.
We recommend you start your application early. You can save completed details in Je-S at any time and return to continue your application later. When you submit the application, it will first go to your host organisation for review. Please allow sufficient time for this.
Your proposal must be submitted by 16:00 on 18 October 2021.
Finances that are associated with the STFC laboratories should be separated from those of the UK research organisations. This is best done by submitting joint proposals with lead and non-lead organisations.
There is no specific condition on who should be the lead organisation. This is entirely up to the project team and how the project is designed.
It is mandatory for the non-lead application to submit a completed Je-S proposal form. This form will not include all the sections which are available to the lead. It is most important to complete the sections on finances.
You should attach the following documents to your application:
- Je-S pro forma
- case for support
- project partners letter of support (from the research organisation or project partner detailing the proposed contribution to the cost of the equipment, up to three attachments permitted)
- data management plan
- Gantt chart
- covering letter (optional, this will not be seen by external reviewers or panel)
- other (any document uploaded under “other” will not be seen by external reviewers or the panel).
Case for support
Should include two sections:
This section should be a description of the STFC project or projects that the capital funding will support, highlighting any key findings to date, and if the project is on track.
This will be used to determine if the requested capital can be justified within the remit of the project as a whole. You should include:
- how the equipment requested will support early technology development within the project
- how the resource requested will support equipment commissioning activities within the project
- the link to science, technology or expertise capabilities arising from either:
- STFC core science programme (nuclear physics, particle physics, astronomy, space science)
- core programme research in the national facilities (CLF, ISIS, Diamond Light Source)
- demonstration of the existence of an active relevant STFC core programme grant that would be supported by this funding.
One page per item.
Applicants are allowed to request a maximum of three items of equipment. Applicants must ensure full justification (including commercial value) for the items is clearly stated in the case for support.
This section should describe:
- the cost of the equipment, including any quotes already obtained
- a brief business case stating:
- why the equipment is needed
- how it will add value to the project.
Please note, if the item being requested is for a prototype and needs individual components, the prototype as whole is classified as a single item.
The quotation information you need to provide depends on the equipment value (equipment values include VAT):
- equipment £10,000k to £25,000 do not require quotes
- equipment £25,000 to £138,000 require three verbal quotes to be detailed. Written quotes are optional. If there is a sole supplier or fewer than three quotes this should be justified.
This opportunity does not allow for individual items of equipment worth more than £138,000.
Letter of support
Applicants must attach a letter of support from the research organisation or project partner detailing the proposed contribution to the cost of the equipment.
Please include letters of support (dated within three months) from:
- the partner country institutions involved in the project
- any organisations entered on the Je-S form as project partners (a project partner is an organisation which contributes in cash or in kind to the project, but which is not requesting any money)
- the lead institution’s finance or procurement team (or research office) stating that they agree and understand that the equipment must be received by 31 March 2022.
Letters of support can be an email.