You should prepare and submit your full proposal using the research councils’ Joint Electronic Submission (Je-S) system
Although proposals may be multi-institutional, only one application form should be submitted for each bid. Single-form applications are required in order to facilitate integration across the UK research partners. Joint proposals on separate Je-S forms will not be accepted.
The lead institution must be based in the UK and must be eligible to hold EPSRC grants.
When adding a new proposal, you should select:
- council: EPSRC
- document type: Standard Proposal
- scheme: Standard
- call/type/mode: International Centre to Centre 2020 Full Proposals.
Note that clicking ‘Submit document’ on your proposal form in Je-S initially submits the proposal to your host organisation’s administration, not to EPSRC. Please allow sufficient time for your organisation’s submission process between submitting your proposal to them and the call closing date. EPSRC must receive your application by 16:00 on 18 February 2021.
Guidance on the types of support that may be sought and advice on the completion of the research proposal forms are given on the EPSRC website which should be consulted when preparing all proposals.
Full proposals invited following a successful outline stage must have the ‘Related Proposals’ field completed in Je-S. Please use the option ‘Successful Outline.’
Guidance on writing an application
In addition to the completed Je-S form, applications must include the following components.
Case for support
Up to 10 sides of A4 in total, including:
- track record of the applicants (up to two sides of A4), this section should include the track record of the international academic partners
- description of the proposed research (up to six sides of A4), the case for support should describe the whole planned research project or programme, including the contribution of the international partners. Clear reference should also be made to the additionality of the proposed partnership, and what this grant would enable which would not otherwise be feasible
- management plan, including risk management strategy (up to two sides of A4), as part of this please consider the impact of COVID-19 restrictions on your project and how you will mitigate the risks related to international travel.
Justification of resources (JoR)
Up to three sides of A4, to include a detailed description of the international partners’ financial contributions to the project.
If the international partners are in the process of applying for funding in parallel, and their participation in the project is contingent upon success in that process, then this should be clearly indicated in the JoR.
Please include in your JoR the stage reached in that process, if applicable, and estimated date of decision. This date should be no later than three months after the planned start date of the EPSRC award.
One side of A4.
Up to two sides of A4 for each named researcher, visiting researcher and researcher co-investigators only.
Letter of support from each project partner
Must be included from all named project partners. Must be on headed paper and be signed and dated within six months of the proposal submission date. No page limit.
A technical assessment for the use of any major facility, where applicable. No page limit.
The Je-S form should list each international partner organisation, which may be a university, public sector research organisation or publicly funded research institute, as a project partner, giving their estimated financial contribution to the research programme as cash/in-kind contributions as appropriate. The named contact on the Je-S form should be the lead investigator from that research organisation. Proposals with no appropriate international partners listed as project partner on the Je-S form will not be considered, even if the partners are cited elsewhere in the documentation.
Applicants should use the ethical information section on the Je-S form to demonstrate to peer reviewers that they have fully considered any ethical issues concerning the material they intend to use, the nature and choice, current public perceptions and attitudes towards the subject matter or research area. EPSRC will not fund a project if it believes that there are ethical concerns that have been overlooked or not appropriately accounted for.
All relevant parts of the ethical information section must be completed. If the research will involve human participation or the use of animals covered by the Animals (Scientific Procedures) Act 1986 it is recommended that applicants pay particular attention to the guidance highlighted below. EPSRC reserves the right to reject applications prior to peer review if the ethical information sections are not completed correctly.
See further guidance on completing the Je-S ethical information form.
Other relevant guidance includes:
Please note that on submission to EPSRC all non-PDF documents uploaded onto Je-S are converted to PDF, the use of non-standard fonts may result in errors or font conversion, which could affect the overall length of the document.
In addition, where non-standard fonts are present, and even though the converted PDF document may look unaffected in the Je-S system, when it is imported into the research councils’ grants system some information may be removed. We therefore recommend that where a document contains any non-standard fonts, for example, scientific notation or diagrams, the document is converted to PDF prior to attaching it to the proposal.
Find more advice on preparing your proposal.