Grant holder considerations
Grant holders will be expected to comply with the grant conditions and reporting requirements of the agencies they receive funding from.
Grant holders will be required to acknowledge both FAPESP and NERC in any reports or publications arising from the grant.
When extensions are granted, each funding agency will directly advise the relevant principal investigator of the proper procedure for processing these. Due to UKRI constraints, extensions over 12 months will only be considered in exceptional circumstances.
Requests for changes to awards pertaining to the scope of research or significant changes or delays to the research will be communicated to counterpart funding agencies.
In accordance with FAPESP and NERC standard procedures, awards are announced publicly.
Award holders should contact both FAPESP and NERC concerning any changes to any of the award holders’ institutional affiliations or other aspects of the grant during its lifetime.
If necessary, NERC and FAPESP may consult with each other before agreeing any changes to the grant’s status. This will normally be dealt with on a case-by-case basis.
Progress and reporting
Where reporting is required by NERC or FAPESP, it will be submitted according to the normal procedures of those organisations. The required reporting will:
- cover the development of the whole project (and not only of the national party)
- specifically describe and comment on the effectiveness of the international cooperation
- be detailed in each of the research councils and FAPESP’s guidelines for applicants.
It is the responsibility of the research organisation, and all engaged in the research, to make every reasonable effort to ensure that the outcomes obtained in the course of the research, whether patentable or not, are used to the advantage of society and the economy.
Research outcomes should be disseminated to both research and more widespread audiences, for example, to inform potential users and beneficiaries of the research.
Unless stated otherwise, the ownership of intellectual property, and responsibility for its exploitation, rests with the organisation that generates it. Where the grant is associated with more than one research organisation or other project partners, the basis of collaboration between the organisations, including ownership of intellectual property and rights to exploitation, is expected to be set out in a formal collaboration agreement.
It is the responsibility of the research organisation to put such an agreement in place before the research begins. The terms of collaboration agreements must not conflict with FAPESP’s and UKRI’s terms and conditions.
Arrangements for collaboration or exploitation must not prevent the future progression of research and the dissemination of research results in accordance with academic custom and practice. A temporary delay in publication is acceptable in order to allow commercial and collaborative arrangements to be established.
UKRI and FAPESP may, in individual cases, reserve the right to retain ownership of intellectual property (or assign it to a third party under an exploitation agreement) and to arrange for it to be exploited for the national benefit and that of the research organisation involved. This right, if exercised, will be set out in an additional grant condition.
Where the exploitation of research generates revenue, there should be suitable recognition and return to the research organisation, individuals and funding agency. The grant holder should, subject to the procedures laid down by the research organisation, publish the results of the research in accordance with normal academic practice.
Publications and other forms of media communication, including media appearances, press releases and conferences, must acknowledge the support received from NERC and FAPESP, quoting the grant reference number if appropriate.
The research organisation must ensure that all those associated with the research are aware of, and accept, these arrangements.
What we will do with your information
Data is shared between UKRI and FAPESP to enable the secure and efficient processing of proposals. Data shared may include proposal attachments, anonymised peer reviews and panel comments. Data will be shared by email and a secure extranet where appropriate.
UKRI and FAPESP are committed to maintaining data confidentiality and privacy and intend to fully abide by applicable laws and policies concerning the sharing of data in our collaborative activities. All personal data provided will be processed by both parties in accordance with current data protection legislation.
Further information on how UKRI processes personal data can be found in the UKRI privacy notice.