Skip to main content

Your responsibilities if you get funding

Contents

Making research open

We believe that the results of publicly-funded research should be shared as widely and as freely as possible and be easy to re-use – what’s known as open access.

If you are awarded UKRI funding you will be expected to follow open access principles.

See how UKRI supports open research.

Our open access policies

You can find all our existing open access policies and guidance in the good research resource hub.

We are reviewing our policies on open access. Find out more about UKRI’s open access review.

Block grants to support compliance with open access

Open access block grants are issued to research organisations in receipt of research council funding to help them comply with our open access policies.

The amount your organisation will receive is calculated using an algorithm. It is based on the level of direct staffing costs of the organisation.

Find further information about the block grant, included how it is calculated and what it covers, in the open access policy documents in the good research resource hub.

You can also see information on previous block grant awards.

What your research organisation needs to report

All research organisations funded by the research councils are required to report on their compliance with our open access policy every year.

We do this to help us understand:

  • the number of peer-reviewed research papers that are published under open access terms and how our policies are supporting this
  • the different routes research organisations are taking in delivering open access
  • any issues that research organisations are facing in implementing open access policies.

If your research organisation receives a block grant, it must report on how the organisation has spent this money.

If your research organisation does not receive a block grant, there is an option to report any costs the organisation has incurred in meeting our policy requirements.

The reporting process is managed by Jisc.

This is a standard process for all organisations that have received public funding for research

For more information, see our open access reporting guidance (PDF, 34KB).

You can also see the research councils’ open access block grant frequently asked questions, which continue to apply for any grants awarded.

Timeline for reporting

The process for open access block grants follows a set timeline every year.

Date Activity
February to March

We will email the open access contact at your research organisation to let them know when they will be able to view the block grant offer documents.

These are made available and issued in Joint Electronic Submissions system (Je-S). Grants are paid every quarter in four equal payments.

March to April

The open access contact at your research organisation will review the offer document with the organisation’s submitter pool. The submitter pool is then responsible for accepting the grant via Je-S.

You can find contact details for your submitter pool through the Je-S helpdesk.

April

Once the grant has been accepted, your research organisation’s submitter pool should then complete the start confirmation in Je-S.

The start date must be 1 April. The submitter pool is responsible for checking the date.

June First payment.
September Second payment.
December Third payment.
31 March (following year) Grant end date.
30 June (following year)

All funding award holders must submit their final expenditure statements via Je-S by this date.

Your research organisation’s open access contact should provide the spend value of the statement to the submitter pool team to enter into Je-S.

We hold the fourth and final payment until we receive your final expenditure statement and reconcile the grant.

31 August (following year) The open access contact at your research organisation should fill in and submit their compliance report using the template by this date.

See the detailed timetable for 2020 to 2021 (PDF, 167KB).

Last updated: 27 October 2020

NOTEThis is the first phase of our new website – let us know if you have feedback or would like to help us test new developments.