Project Impact guidance - Innovate UK


Guidance on specific questions

Calculating full-time equivalent (FTE) numbers

Contracted hours are used for the basis to calculate FTE. The number of hours worked should be those that the employee is contracted to work for each week, so breaks should be excluded in the calculations. Contracted hours of those people on leave (for example, maternity leave) should be those that they were working before they left.

An employee is anyone aged 16 years or over that your organisation pays directly from its payroll, in return for carrying out a full-time or part-time job or being on a training scheme. Each employee should have a contract of employment.

The individual FTE number is an employee’s individual hours divided by the employer’s full-time hours.

To get the total FTE number, add the number of full-time employees who are representatives and the individual FTE for representatives who work part-time. Count the total number of hours representatives are employed, not just the hours they spend on facility time.

See examples below of FTE calculations, based on full-time hours of 37 hours a week:

  • 2 employees working full time equals 2 FTE
  • 1 employee working part time for 18.5 hours per week equals 0.5 FTE
  • 1 employee working part time for 25 hours per week equals 0.7 FTE

This amounts to a total number of 3.2 FTE.

Estimating the amount of private funding

We only require an estimate because we understand that an exact number could be difficult to obtain.

Consider only what you can attribute as a direct result of this Innovate UK support.

Exclude any aligned investment received as part of an Innovate UK investor partnership programme.

Last updated: 7 November 2023

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