Publishing your research findings

Contents

Making your research publications open access

Making your publications open access means that the results of publicly funded research are available:

  • to everyone for free
  • under conditions that enable them to be re-used and built upon.

If you have an award from UK Research and Innovation (UKRI) or one of our councils, you must follow our open access requirements when publishing a research publication acknowledging our funding.

The requirements you’ll need to follow will depend on the type of publication and when you plan to submit or publish.

Peer-reviewed research articles

The open access requirements for a peer-reviewed research article depends upon when it is submitted for publication.

If you submitted for publication on or after 1 April 2022

You must follow the UKRI open access policy.

This applies to articles that need to acknowledge funding from UKRI or any of its councils. This includes funding from:

  • the research councils
  • Research England
  • Innovate UK.

Guidance for authors on following the policy is provided below.

If you submitted for publication before 1 April 2022

You must follow the previous research councils’ policy on open access and supporting guidance.

This policy applies to:

Monographs, book chapters and edited collections published from 1 January 2024

You must follow the UKRI open access policy.

This applies to publications that need to acknowledge the funding from UKRI or any of its councils. This includes funding from:

  • the research councils
  • Research England
  • Innovate UK.

You do not need to make monographs, book chapters and edited collections published before 1 January 2024 open access.

UKRI will publish further guidance for authors on this page in due course. For further information, see implementing our open access policy.

Research articles and the UKRI open access policy: guidance for authors

This is a summary of the policy for peer-reviewed research articles acknowledging UKRI funding, and which are submitted for publication from 1 April 2022.

Additional detail is available, including exceptions, in the full UKRI open access policy and supplementary frequently asked questions (FAQs).

Your research organisation will also be able to advise on complying with UKRI’s policy, funding for open access costs and any local policies and guidance.

Make your research article immediately open access

The policy applies to peer-reviewed research articles. This includes reviews and conference papers that are accepted for final publication in either a journal, conference proceeding with an international standards serial number (ISSN), or publishing platform.

You can make your article open access via one of two routes.

  1. Route one: you can publish the article open access in a journal or publishing platform. This makes the version of record immediately open access via its website with a creative commons attribution (CC BY) licence or other permitted licence.
  2. Route two: you can publish the article in a subscription journal. You can deposit your author’s accepted manuscript in an institutional or subject repository at the time of final publication with a CC BY or other permitted licence. A publisher embargo period is not permitted.

You can publish in the journal or platform you consider most appropriate for your research, provided UKRI’s open access requirements are met. You should check with publishers to see if a journal or publishing platform offers a compliant route to the policy.

This can include fully open access journals or publishing platforms, or ‘hybrid’ subscription journals that offer an open access option, and which offer a compliant route.

If publishing through route one

You may be able to access UKRI funding for open access publication costs. You should speak to your research organisation prior to submission to find out what funding is available to you. UKRI provides this funding via a block grant to research organisations. You cannot usually claim research article publications costs from your grant.

Note that while you can publish in a hybrid journal that offers a compliant route, UKRI open access funding can only be used for hybrid journals that are part of an approved transitional open access agreement your research organisation is party to or that have approved transformative journal status.

If you intend to publish in a hybrid journal that is not part of these arrangements, you will need to find an alternative source of funding to meet the publication costs.

Approved transitional arrangements are those that meet Jisc requirements. These are agreed by the UK research sector and help to ensure value for money.

Some research councils require a version of your research article to also be deposited in a repository. See ‘depositing research publications in a repository.’ below.

Whether publishing via route one or two, prior to submission, you should check your preferred journal or publishing platform will provide a compliant publishing option and is eligible to receive UKRI open access funds (if you expect to pay for open access).

To find out you can:

If publishing through route two

You will need to deposit your author’s accepted manuscript in a repository. Many research organisations have a repository you can use, there are also subject repositories that you can use. Find available repositories using OpenDOAR.

Some research councils require you to use a specific repository. See ‘depositing research publications in a repository’ below.

At the point of submission, notify your publisher about licensing of your author’s accepted manuscript. See ‘notify your publisher about licensing’ below.

Use an open licence

The open access version of your article must have a CC BY licence to maximise opportunity for sharing and reuse.

You can also use an Open Government Licence when authors need to comply with Crown Copyright.

A CC BY licence is appropriate in most cases, but you can apply for an exception to use a creative commons no-derivatives (CC BY-ND) licence if you think this is needed.

UKRI’s requirements do not apply to third-party materials in an article, these can be included under a more restrictive licence.

Note that your research organisation may also have local copyright and licensing policies and guidance.

Find resources on copyright and licensing in the guidance on open research in our good research resource hub.

Notify your publisher about licensing

If intending to publish open access via a repository (route two), include this statement in the acknowledgement section of your manuscript and any submission cover letter or note:

For the purpose of open access, the authors has applied a creative commons attribution (CC BY) licence (where permitted by UKRI, ‘open government licence’ or ‘creative commons attribution no-derivatives (CC BY-ND) licence’ may be stated instead) to any author accepted manuscript version arising.

This ensures it is clear at the point of submission what licence you will apply to your author’s accepted manuscript.

If a publisher rejects your submission, advises you will need to pay for open access or changes terms of publication, contact your research organisation for advice.

Options could include asking the publisher to accommodate compliance with your funding requirements, making the article open access via an alternative route, or identifying an alternative journal, for example.

Include a data access statement in your article

You must include a data access statement in your article, even where there is not data associated with the article or the data are inaccessible.

This informs readers where the underlying research materials associated with a paper are available, and how the research materials can be accessed. The statement can include links to the dataset, where applicable and appropriate.

Additional guidance can be found in Annex 1 of the UKRI open access policy and supplementary FAQs.

Some resources about writing data access statements can also be found in the guidance on open research in our good research resource hub.

Depositing research publications in a repository

You may have to deposit your research publications in a repository, which improves access to your research findings.

Check the terms and conditions in your offer document and the open access policy that applies to your publication to find out if you need to do this.

Whether publishing open access via a journal or repository, biomedical research articles that acknowledge the Medical Research Council (MRC) or the Biotechnology and Biological Sciences Research Council (BBSRC) funding are required to be archived in Europe PubMed Central. This is in accordance with:

Some research councils have repositories for publications produced by researchers affiliated with them, or publications that report work carried out at their facilities and research centres.

These include:

  • Natural Environment Research Council Open Research Archive
  • Science and Technology Facilities Council ePubs open archive.

Publishing preprints

You can share your findings early by publishing your manuscript to a preprint server or service before you publish to a formal peer-reviewed publication.

Preprints are not in-scope of the UKRI Open Access Policy. However, to facilitate open research practices, UKRI encourages the use of preprints across the research disciplines that we support.

In cases of national or global emergencies we expect all research findings to be shared as soon as possible.

Some research councils and funding opportunities have specific guidance on preprints:

Ask a question about the open access policies

Check for an existing answer in the UKRI open access policy supplementary FAQs.

Email: openaccess@funding.ukri.org

Last updated: 15 August 2022

This is the integrated website of the seven research councils, Research England and Innovate UK.
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