This section should be read in conjunction with guidance in the STFC guidance for applicants.
You must apply using the Joint Electronic Submission (Je-S) system.
You can find advice on completing your application in:
STFC will only expect to see the principal investigator and the co-investigators (who are providing support to the PDRA) named on the Je-S form and Form X (as referenced under ‘attachments’ below). We would expect these positions to be on the grant in name only, with no costs associated with them.
Submitting your application
- Select ‘documents’, then ‘new document’.
- Select ‘call search’.
- To find the opportunity, search for: PPGP Experiment Responsive RA Call 2022.
This will populate:
- council: STFC
- document type: standard proposal
- scheme: standard
- call/type/mode: PPGP Experiment Responsive RA Call 2022.
Once you have completed your application, make sure you ‘submit document’.
You can save completed details in Je-S at any time and return to continue your application later.
STFC must receive your application by 27 October 2022 at 16:00.
You will not be able to apply after this time. Please leave enough time for your proposal to pass through your organisation’s Je-S submission route before this date.
You should ensure you are aware of and follow any internal institutional deadlines that may be in place.
In addition to the online application form which must be submitted through Je-S, the following documents are required:
- case for support
- Form X: staff details and programme or project participation (should not be submitted through Je-S).
You should be careful to classify documents correctly using the options available and submit as a PDF. The case for support and data management plan should be uploaded as attachments to the Je-S proposal.
The Form X spreadsheet should be emailed to email@example.com
Case for support
The following should be made clear:
- the specific scientific aims which are well matched to the requested funding period
- the scientific objectives of the group
- what scientific return and impact of the research is expected.
A full and detailed case for support is required describing past research highlights (for existing posts), proposed future work and the resources requested. A complete overview of the proposal should accompany each grant application. All resources must be justified in the case for support. The entire case for support should be a maximum of ten pages of A4.
The introduction should be no more than two pages of A4 and should provide an overview for the group on how the programme has evolved since the consolidated grants submission in February 2021. Please also provide brief descriptions of any academics that are to be named on the proposal, detailing how they will support the post, and the percentage level of time required to support the post.
Each PDRA post requested should be a maximum of two pages of A4 and should outline:
- if the post is a continuation of an existing post or a new addition to the group
- the track record of the post holder
- the impact of the planned work
- a future outlook.
This should also outline and justify any non-staff costs requested.
Standard STFC eligibility rules apply for the proposals, which can be found within the guidance for applicants.
The start date of the posts may be at any time during the period of the award. Travel and consumables for non-project-specific related costs may be requested.
The case for support should include the following.
Justification of resources
All costs associated with the research proposal must be justified, with the exception of estates, indirects and infrastructure technician costs, and the unit cost of TRAC-determined elements such as investigator salary costs or research facility charge-out costs.
However, the amount of resource required does need to be justified. An explanation for all costs requested on the Je-S form must be given in the case for support.
A case should be made, within the page limits outlined above for travel and subsistence, public engagement resources and consumables.
This should be included within the total case for support page limit.
For information purposes, we have provided figures that the grants panel used during the last grants round to arrive at the non-staff cost awards. These are only indicative and will not necessarily be the figures used in this round. The total amount awarded for three years per full time equivalent (FTE) was:
- travel and subsistence: £3,300
- consumables (other directly incurred): £4,875.
For travel and subsistence, you should request the full estimated cost required for each individual in line with the rules of your institution, including a justification of the request.
Support for journeys within the UK and overseas should be sought only where these are not directly connected with approved experiments which are funded through the experiments funding line. Funds may be requested to make visits to discuss new projects if these cannot be combined with other journeys.
When applying for other directly incurred costs, please ensure that the funds requested are clearly listed for each person. The cost of the items listed should match up with those provided in the Je-S form. Please refer to STFC’s ‘other costs’ guidance when putting together these lists and ensure that these items are individually less than £10,000 (the threshold for consumables).
Form X is intended to give the Particle Physics Grants Panel (PPGP) an indication of how posts will focus their effort. Please provide the details of posts requested by completing the Form X using the Excel workbook previously provided and email it to firstname.lastname@example.org by the deadline.
Form X must be completed by the financial year (from April to March). Effort should be given as a percentage of FTE. Where some columns cover only half a financial year, the maximum effort percentage noted in these cells should be 50%. Information should only be provided for the postdoctoral research assistants (PDRA’s) requested.
The Form X and its associated guidance has been emailed to the consolidated grant principal investigators.
Data management plan
You are not required to provide a data management plan unless you wish to do so.
On this occasion, you may refer to the data management plan provided as part of the 2021 consolidated grants (CG) submission. Where you choose this option, the Je-S system will still ask you to provide a document. All that is necessary is to submit a dummy document referring to the group’s CG submission and provide the grant reference.
Where providing a data management plan, proposals must include an acceptable plan before a grant will be awarded. Find out more about what to include in your proposal.
Details relating to grant costs can be found in STFC’s guidance for applicants.