Funding opportunity

Funding opportunity: Mathematical sciences small grants

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Applications to the Mathematical Sciences Small Grants funding opportunity must focus on original research projects or feasibility research studies. The majority of the research must be within the remit of the EPSRC Mathematical sciences theme.

Core application questions and assessment criteria will be used. Full applications can be submitted at any time and will be considered by EPSRC on a rolling basis. Standard EPSRC eligibility rules apply.

The full economic cost (FEC) of your project can be up to £100,000. EPSRC will fund 80% of the FEC and up to 12 months in duration.

Who can apply

Before applying for funding, check the Eligibility of your organisation.

Engineering and Physical Sciences Research Council (EPSRC) standard eligibility rules apply. For full details, visit EPSRC’s eligibility page.

UK Research and Innovation (UKRI) has introduced new role types for funding opportunities being run on the new UKRI Funding Service.

For full details, visit Eligibility as an individual.

There is no limit to the number of submissions from a single institution. However, applicants as project leads or project co-leads can only hold one small grant at any one time.

Applications are driven by ideas, and as such may involve either single or multiple applicants. Interdisciplinary or multidisciplinary collaborative research is permissible and must be in majority Mathematical Sciences remit.

Applications to this funding opportunity will not preclude applicants from opportunities that include holding previous awards as an eligibility factor (for example, new investigator awards, but these will be assessed on a case-by-case basis and any enquiries over eligibility should contact the Maths inbox, maths@epsrc.ukri.org).

International applicants

Under the UKRI and Research Council of Norway Money Follows Cooperation agreement a project co-lead (international) (previously co-investigator) can be based in a Norwegian institution.

Resubmissions

We will not accept uninvited resubmissions of projects that have been submitted to UKRI or any other funder.

Find out more about EPSRC’s resubmissions policy.

Equality, diversity and inclusion

We are committed to achieving equality of opportunity for all funding applicants. We encourage applications from a diverse range of researchers.

We support people to work in a way that suits their personal circumstances. This includes:

  • career breaks
  • support for people with caring responsibilities
  • flexible working
  • alternative working patterns

Find out more about equality, diversity and inclusion at UKRI.

What we're looking for

Scope

Small grants are a mechanism for supporting Mathematical Sciences research which does not require funding at the level generally seen within standard research grants.
Projects must be focused on original research projects or feasibility studies for research projects. Applications focused purely on networking or community building are not appropriate (and can be supported by other funding routes). The majority of the research must be within the remit of our Mathematical Sciences theme.

This funding opportunity is for research, therefore applications better suited to the network or overseas travel grant opportunities will be rejected.

For more information on the background of this funding opportunity, go to the Additional information section.

Duration

The duration of this award is up to 12 months.

Funding available

The FEC of your project can be up to £100,000.

EPSRC will fund 80% of the FEC.

Applications costed higher than this will be permissible, but you are asked to consider the spirit of the scheme and the impact a larger request will have on the number of grants EPSRC will be able to fund when applying.

A funding level of up to £2 million each year will be allocated to this initiative however, this will be reviewed and may be subject to change.

Please ensure you account for adequate resources to enable the delivery of your proposed plans.

Equipment over £10,000 in value (including VAT) is not available through this funding opportunity. Smaller items of equipment (individually under £10,000) should be in the ‘Directly Incurred – Other Costs’ heading.

International collaboration

If your application includes international applicants, project partners or collaborators, visit UKRI’s trusted research and innovation for more information on effective international collaboration.

Find out about getting funding for international collaboration.

How to apply

Following the change in approach to our responsive mode opportunities on the UK Research and Innovation (UKRI) Funding Service, the Mathematical Sciences Small Grants opportunity will launch without published closing dates.

Due to system requirements a closing date will appear on the Funding Service approximately a year from the publication of this opportunity. Please do not wait for this date to submit your application, we will be processing applications throughout 2024.

Applications will be assessed on a rolling basis.

How to apply

We are running this funding opportunity on the new Funding Service. You cannot apply on the Joint Electronic Submissions (Je-S) system.

The project lead is responsible for completing the application process on the Funding Service, but we expect all team members and project partners to contribute to the application.

Only the lead research organisation can submit an application to UKRI.

To apply

Select ‘Start application’ near the beginning of this Funding finder page.

  1. Confirm you are the project lead.
  2. Sign in or create a Funding Service account. To create an account, select your organisation, verify your email address, and set a password. If your organisation is not listed, email support@funding-service.ukri.org Please allow at least 10 working days for your organisation to be added to the Funding Service.
  3. Answer questions directly in the text boxes. You can save your answers and come back to complete them or work offline and return to copy and paste your answers. If we need you to upload a document, follow the upload instructions in the Funding Service. All questions and assessment criteria are listed in the How to apply section on this Funding finder page.
  4. Allow enough time to check your application in ‘read-only’ view before sending to your research office.
  5. Send the completed application to your research office for checking. They will return it to you if it needs editing.
  6. Your research office will submit the completed and checked application to UKRI.

Where indicated, you can also demonstrate elements of your responses in visual form if relevant. You should:

  • use images sparingly and only to convey important information that cannot easily be put into words
  • insert each new image onto a new line
  • provide a descriptive legend for each image immediately underneath it (this counts towards your word limit)
  • ensure files are smaller than 5MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format

Watch our research office webinars about the new Funding Service.

For more guidance on the Funding Service, see:

Following the submission of your application to the funding opportunity, your application cannot be changed, and applications will not be returned for amendment. If your application does not follow the guidance, it may be rejected. If an application is office rejected due to substantive errors in the application, it cannot be resubmitted to the funding opportunity.

Personal data

Processing personal data

EPSRC, as part of UKRI, will need to collect some personal information to manage your Funding Service account and the registration of your funding applications.

We will handle personal data in line with UK data protection legislation and manage it securely. For more information, including how to exercise your rights, read our privacy notice.

Publication of outcomes

EPSRC, as part of UKRI, may publish the outcomes of this funding opportunity.

If your application is successful, we will publish some personal information on the UKRI Gateway to Research.

Summary

Word limit: 550

In plain English, provide a summary we can use to identify the most suitable experts to assess your application.

We may make this summary publicly available on external-facing websites, so make it suitable for a variety of readers, for example:

  • opinion-formers
  • policymakers
  • the public
  • the wider research community

Guidance for writing a summary

Clearly describe your proposed work in terms of:

  • context
  • the challenge the project addresses
  • aims and objectives
  • potential applications and benefits

Core team

List the key members of your team and assign them roles from the following:

  • project lead (PL)
  • project co-lead (UK) (PcL)
  • project co-lead (international) (PcL (I))
  • researcher co-lead (RcL)
  • specialist
  • grant manager
  • professional enabling staff
  • research and innovation associate
  • technician
  • visiting researcher

Only list one individual as project lead.

The project co-lead (international) (PcL (I)) role should only be used for applications making use of the UKRI-RCN Money Follows Cooperation agreement or the UKRI-IIASA agreement EPSRC does not otherwise accept project co-lead (international) applicants.

Find out more about UKRI’s new grant roles.

Application questions

Vision and Approach

Create a document that includes your responses to all criteria. The document should not be more than three sides of A4, single spaced in paper in 11-point Arial (or equivalent sans serif font) with margins of at least 2cm. You may include images, graphs, tables.

For the file name, use the unique Funding Service number the system gives you when you create an application, followed by the words ‘Vision and Approach’.

Save this document as a single PDF file, no bigger than 8MB. Unless specifically requested, do not include any personal data within the attachment.

If the attachment does not meet these requirements, the application will be rejected.

The Funding Service will provide document upload details when you apply.

What are you hoping to achieve with and how will you deliver your proposed work?

What the assessors are looking for in your response

For the Vision, explain how your proposed work:

  • is of excellent quality and importance within or beyond the fields or areas
  • has the potential to advance current understanding, generates new knowledge, thinking or discovery within or beyond the field or area
  • is timely given current trends, context and needs
  • impacts world-leading research, society, the economy or the environment

Within the Vision section we also expect you to:

  • identify the potential direct or indirect benefits and who the beneficiaries might be

For the Approach, explain how you have designed your work so that it:

  • is effective and appropriate to achieve your objectives
  • is feasible, and comprehensively identifies any risks to delivery and how they will be managed
  • if applicable, uses a clear and transparent methodology
  • if applicable, summarises the previous work and describes how this will be built upon and progressed
  • will maximise translation of outputs into outcomes and impacts
  • describes how your, and if applicable your team’s, research environment (in terms of the place, and relevance to the project) will contribute to the success of the work

Within the Approach section we also expect you to:

  • demonstrate access to the appropriate services, facilities, infrastructure, or equipment to deliver the proposed work
  • provide details of specific support from your host organisation that might be relevant to the application.

Applicant and team capability to deliver

Word limit: 1,500

Why are you the right individual or team to successfully deliver the proposed work?

What the assessors are looking for in your response

Evidence of how you, and if relevant your team, have:

  • the relevant experience (appropriate to career stage) to deliver the proposed work
  • the right balance of skills and expertise to cover the proposed work
  • the appropriate leadership and management skills to deliver the work and your approach to develop others
  • contributed to developing a positive research environment and wider community

The word count for this section is 1,500 words; 1,000 words to be used for R4RI modules and, if necessary, a further 500 words for Additions.

Use the Résumé for Research and Innovation (R4RI) format to showcase the range of relevant skills you and, if relevant, your team (project and project co-leads, researchers, technicians, specialists, partners and so on) have and how this will help deliver the proposed work. You can include individuals’ specific achievements but only choose past contributions that best evidence their ability to deliver this work.

Complete this section using the R4RI module headings listed. Use each heading once and include a response for the whole team, see the UKRI guidance on R4RI. You should consider how to balance your answer, and emphasise where appropriate the key skills each team member brings:

  • contributions to the generation of new ideas, tools, methodologies, or knowledge
  • the development of others and maintenance of effective working relationships
  • contributions to the wider research and innovation community
  • contributions to broader research or innovation users and audiences and towards wider societal benefit
Additions

Provide any further details relevant to your application. This section is optional and can be up to 500 words. You should not use it to describe additional skills, experiences, or outputs, but you can use it to describe any factors that provide context for the rest of your R4RI (for example, details of career breaks if you wish to disclose them).

Complete this as a narrative. Do not format it like a CV.

Within this section you can also demonstrate elements of your responses in visual form if relevant. You should:

  • use images sparingly and only to convey important information that cannot easily be put into words
  • insert each new image onto a new line
  • provide a descriptive legend for each image immediately underneath it (this counts towards your word limit)
  • ensure that files are smaller than 5MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format

UKRI has introduced new role types for funding opportunities being run on the new Funding Service.

For full details, see Eligibility as an individual.

References

Word limit: 1,000

List the references you have used to support your application.

What the assessors are looking for in your response

Include all references in this section, not in the rest of the application questions.

You should not include any other information in this section.

We advise you not to include hyperlinks, as assessors are not obliged to access the information they lead to or consider it in their assessment of your application.

If linking to web resources, to maintain the information’s integrity, include persistent identifiers (such as digital object identifiers) where possible.

You must not include links to web resources to extend your application.

Project partners

Add details about any project partners’ contributions. If there are no project partners, you can indicate this on the Funding Service.

A project partner is a collaborating organisation who will have an integral role in the proposed research. This may include direct (cash) or indirect (in-kind) contributions such as expertise, staff time or use of facilities.

Add the following project partner details:

  • the organisation name and address (searchable via a drop-down list or enter the organisation’s details manually, as applicable)
  • the project partner contact name and email address
  • the type of contribution (direct or in-direct) and its monetary value

If a detail is entered incorrectly and you have saved the entry, removed the specific project partner record and re-added it with the correct information.

For audit purposes, UKRI requires formal collaboration agreements to be put in place if an award is made.

Project partners: letters or emails of support

Word limit: 10

Upload a single PDF containing the letters or emails of support from each partner you named in the Project partner section.

What the assessors are looking for in your response

Enter the words ‘attachment supplied’ in the text box, or if you do not have any project partners enter N/A. Each letter or email you provide should:

  • confirm the partner’s commitment to the project
  • clearly explain the value, relevance, and possible benefits of the work to them
  • describe any additional value that they bring to the project

Save letters or emails of support from each partner in a single PDF no bigger than 8MB. Unless specially requested, please do not include any personal data within the attachment.

For the file name, use the unique Funding Service number the system gives you when you create an application, followed by the words ‘Project partner’.

If the attachment does not meet these requirements, the application will be rejected.

The Funding Service will provide document upload details when you apply. If you do not have any project partners, you will be able to indicate this in the Funding Service.

Ensure you have prior agreement from project partners so that, if you are offered funding, they will support your project as indicated in the Project Partner section.

For audit purposes, UKRI requires formal collaboration agreements to be put in place if an award is made.

Do not provide letters of support from host and project co-leads’ research organisations.

Facilities

Word limit: 250

Does your proposed research require the support and use of a facility?

What the assessors are looking for in your response

If you will need to use a facility, follow your proposed facility’s normal access request procedures. Ensure you have prior agreement so that if you are offered funding, they will support the use of their facility on your project.

For each requested facility you will need to provide the:

  • name of facility, copied and pasted from the facility information list (DOCX, 35KB)
  • proposed usage or costs, or costs per unit where indicated on the facility information list
  • confirmation you have their agreement where required

If you will not need to use a facility, you will be able to indicate this in the Funding Service.

Resources and cost justification

Word limit: 1,000

What will you need to deliver your proposed work and how much will it cost?

What the assessors are looking for in your response

Justify the application’s more costly resources, in particular:

  • project staff
  • significant travel for field work or collaboration (but not regular travel between collaborating organisations or to conferences)
  • any consumables beyond typical requirements, or that are required in exceptional quantities
  • all facilities and infrastructure costs
  • all resources that have been costed as ‘Exceptions’

Assessors are not looking for detailed costs or a line-by-line breakdown of all project resources. Overall, they want you to demonstrate how the resources you anticipate needing for your proposed work:

  • are comprehensive, appropriate, and justified
  • represent the optimal use of resources to achieve the intended outcomes
  • maximise potential outcomes and impacts

Ethics and responsible research and innovation (RRI)

Word limit: 500

What are the ethical or RRI implications and issues relating to the proposed work? If you do not think that the proposed work raises any ethical or RRI issues, explain why.

What the assessors are looking for in your response

Demonstrate that you have identified and evaluated:

  • the relevant ethical or responsible research and innovation considerations
  • how you will manage these considerations

If you are collecting or using data, identify:

  • any legal and ethical considerations of collecting, releasing or storing the data including consent, confidentiality, anonymisation, security and other ethical considerations and, in particular, strategies to not preclude further reuse of data
  • formal information standards with which your study will comply

Within this section you can also demonstrate elements of your responses in visual form if relevant. You should:

  • use images sparingly and only to convey important information that cannot easily be put into words
  • insert each new image onto a new line
  • provide a descriptive legend for each image immediately underneath it (this counts towards your word limit)
  • ensure that files are smaller than 5MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format

Additional sub-questions (to be answered only if appropriate) will be included in the Funding Service. These will ask about numbers, species/strain and justification about:

  • genetic and biological risk
  • research involving the use of animals
  • conducting research with animal overseas
  • research involving human participation
  • research involving human tissues or biological samples

How we will assess your application

Assessment process

Following the change in approach to our responsive mode funding opportunities on the UK Research and Innovation (UKRI) Funding Service, the Mathematical Sciences Small Grants funding opportunity will launch without published closing dates. You should apply when your application is ready for submission and not be concerned about a closing date.

Due to systems requirements a closing date will appear on the Funding Service approximately a year from the publication of this opportunity. Please do not wait for this date to submit your application, we will be processing applications throughout 2024.

Due to the agile development of the Funding Service, we will need to make changes to this funding opportunity to allow technical updates or new policies to be implemented. No changes are planned to the Mathematical Sciences Small Grants opportunity before November 2024. However, if updates are required, we will communicate these changes at least eight weeks before they are implemented (excluding major public holiday periods).

We will assess your application using the following process:

The Mathematical Sciences Small Grants funding opportunity will have a single submission stage for full applications. Applications will be assessed on a rolling basis.
Full applications will be batched and assessed by a panel drawn from the Mathematical Sciences community. Due to the nature and timescales of this opportunity, there will be no expert review and no right to reply.

In the event of this opportunity being substantially oversubscribed as to be unmanageable, EPSRC reserve the right to modify the assessment process.

Panel

We will invite experts to use the evidence provided in your application to assess the quality of your application and rank it alongside other applications after which the panel will make a funding recommendation.

EPSRC will make the final funding decision.

Feedback

Feedback will not be provided on submitted applications.

Principles of assessment

We support the San Francisco declaration on research assessment and recognise the relationship between research assessment and research integrity.

Find out about the UKRI principles of assessment and decision making.

Assessment criteria

The criteria we will assess your application against are:

  • vision of the project
  • approach to the project
  • capability of the applicant or applicants and the project team to deliver the project
  • resources requested to do the project
  • ethics and responsible research and innovation considerations of the project
  • find details of assessment questions and criteria under the ‘Application questions’ heading in the ‘How to apply’ section.

Contact details

Get help with your application

Important note: The Helpdesk is committed to helping users of the UK Research and Innovation (UKRI) Funding Service as effectively and as quickly as possible. In order to manage cases at peak volume times, the Helpdesk will triage and prioritise those queries with an imminent opportunity deadline or a technical issue. Enquiries raised where information is available on the Funding Finder opportunity page and should be understood early in the application process (for example, regarding eligibility or content/remit of an opportunity) will not constitute a priority case and will be addressed as soon as possible.

Contact details

For help on costings and writing your application, contact your research office. Allow enough time for your organisation’s submission process.

Ask about this funding opportunity

For questions related to this specific funding opportunity please contact maths@epsrc.ukri.org

Any queries regarding the system or the submission of applications through the Funding Service should be directed to the helpdesk.

Email: support@funding-service.ukri.org
Phone: 01793 547490 Our phone lines are open:

  • Monday to Thursday 8:30am to 5:00pm
  • Friday 8:30am to 4:30pm

To help us process queries quicker, we request that users highlight the council and opportunity name in the subject title of their email query, include the application reference number, and refrain from contacting more than one mailbox at a time.

Find out more information on submitting an application.

Sensitive information

If you or a core team member need to tell us something you wish to remain confidential, please contact tfschangeepsrc@epsrc.ukri.org

Include in the subject line: [the funding opportunity title; sensitive information; your Funding Service application number].

Typical examples of confidential information include:

  • individual is unavailable until a certain date (for example due to parental leave)
  • declaration of interest
  • additional information about eligibility to apply that would not be appropriately shared in the ‘Applicant and team capability’ section
  • conflict of interest for UKRI to consider in reviewer or panel participant selection
  • the application is an invited resubmission

For information about how UKRI handles personal data, read UKRI’s privacy notice.

Additional info

Background

On 27 January 2020, the Prime Minister announced additional funding of up to £300 million for Mathematical Sciences. The additional funding of up to £300 million will more than double the current funding for the Mathematical Sciences delivered by EPSRC, part of UKRI.

This new investment will be for research projects, fellowships and doctoral awards where the research focus is in Mathematical Sciences as well as providing additional funding to increase participants at the Isaac Newton Institute (Cambridge) and the International Centre for Mathematical Sciences (Edinburgh), and additional support to the Heilbronn Institute for Mathematical Research.

More information on the additional funding for mathematical sciences programme.

More information about EPSRC’s portfolio and strategies.

Research disruption due to COVID-19

We recognise that the COVID-19 pandemic has caused major interruptions and disruptions across our communities. We are committed to ensuring that individual applicants and their wider team, including partners and networks, are not penalised for any disruption to their career, such as:

  • breaks and delays
  • disruptive working patterns and conditions
  • the loss of ongoing work
  • role changes that may have been caused by the pandemic

Reviewers and panel members will be advised to consider the unequal impacts that COVID-19 related disruption might have had on the capability to deliver and career development of those individuals included in the application. They will be asked to consider the capability of the applicant and their wider team to deliver the research they are proposing.

Where disruptions have occurred, you can highlight this within your application if you wish, but there is no requirement to detail the specific circumstances that caused the disruption.

Supporting links

Equality Impact Assessment (PDF, 257KB)

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