You can apply for funding to support an EPSRC research proposal in the area of engineering at any time under any open EPSRC scheme.
Standard (sometimes known as ‘responsive’) funding opportunities are open to a wide range of research and approaches within EPSRC’s remit.
Find all EPSRC funding opportunities.
There are a number of things to consider when beginning to write a proposal. The first port of call is always the EPSRC funding guide for applicants, which contains all the important information on what should and shouldn’t be included in your proposal, writing tips, and the documentation requirements in terms of length and format.
If you still have questions or need clarification, ask the research office at your university.
UKRI Funding Service
Portfolio managers cannot provide assistance with access to the Funding Service.
Email: support@funding-service.ukri.org
Project partners
In standard mode, having a project partner is not a requirement. However, you should consider whether your peers would consider it appropriate (or even expected) for a collaboration of some sort to be a part of your proposed research.
A project partner should add tangible value to the proposal, either directly or indirectly.
Formal project partners are asked to write a statement of support to accompany your proposal. A good statement of support can help by showing that the collaboration is genuine, and by explaining why the project partner supports the project and what they will get out of it. Statements should be relevant to the project, written by project partners when the proposal is being prepared, and dated within six months of the proposal submission date.
Standard letters declaring general support are often criticised by reviewers. Likewise, a generic letter that is more or less the same for all project partners on a proposal will often be considered negatively by reviewers and panel members.
Sometimes a collaborating organisation cannot or chooses not to be a formal project partner on a proposal. For example, this may be another department within your university, an equipment supplier offering discounts, or where organisational policy dictates how collaborations take place.
In exceptional circumstances, EPSRC will accept letters of support from organisations that are not listed as formal project partners. Up to three of these letters of support are allowed as attachments, but they can be of any length. However, these letters must demonstrate real, tangible value to the proposed research. If not, the proposal will be returned and you will be asked to remove them. Again, a multitude of standard letters declaring general support tend to go down badly with reviewers: consider the quality not the quantity of letters.
Please do not put £0 or £1 for in-kind support; have your project partner estimate a (realistic) value for what they are providing.
Additional guidance can be found on the project partners letter of support page.
Schemes
Each EPSRC scheme has a different purpose and you shouldn’t use a ‘one size fits all’ approach when applying. A great place to start is with this web page to determine the type of funding to apply for.
Reviewer forms and guidance may vary from scheme to scheme and it is worth checking that you have reviewed the correct one for the scheme you are applying to.
For specific New Investigator Award guidance, please see the EPSRC New Investigator Award page.
During peer review: writing a review
The peer review process can only work if researchers are willing to provide reviews of their colleagues’ work, and carrying out a review can help your future proposals by showing you what reviewers are looking for. Please sign up for Je-S and fill in your expertise and keywords to allow us to find you.
The following are a few things to keep in mind when writing a review.
Please accept or decline the invitation
We understand that you may be busy, on leave, or just do not feel that a proposal is within your expertise. It is absolutely fine to decline, but please let us know so that we can find another reviewer (or, even better, please nominate someone who you think could potentially complete a review).
Justify your scores
This includes high scores as well as low. Please make it clear for both the principal investigator and the panel what you found particularly innovative or problematic for each section of the reviewer form.
Do unto others
Please consider what you would want to see if it were you receiving a review. What comments will help the principal investigator write a better proposal next time?
Flag up conflicts
If you are concerned you might have any conflicts of interest with a proposal you have been asked to read as a reviewer or panel member, please contact us as soon as possible.
More guidance about writing a review can be found on the reviewing proposals page.
Responding to reviews
The principal investigator response is your last chance to make your case. Please take this opportunity to politely and respectfully answer all questions and criticisms.
Answer all questions
Do not cherry pick just the parts you want to answer. Show that you have taken the comments on board, even if you do not agree with them.
Back up comments with facts
Demonstrate that to the panel why they should have confidence in your ability to carry out the proposal by using facts, not just your opinions.
Avoid the following pitfalls
“Trust me, I know what I am doing” is not a good response. Nor is “I’ve been doing this for 10/20/30 years”. Likewise, do not:
- criticise the reviewer or ignore criticisms
- counter the negative comments from one reviewer with positive comments from another
- repeat all the good feedback, you only have two pages to answer questions and criticisms, so ensure you use them wisely
- repeat parts of your proposal; if reviewers have raised questions that you feel are already answered, then it is likely that something was not clear, please try to rephrase as appropriate
- try to guess who the reviewer is – in our experience, no one has ever guessed correctly.
Have someone read your response for tone
Before you submit your principal investigator response, it is useful to have someone check it over to make sure you are striking the right tone with the reader. After all, you do not want the panel to describe your principal investigator response as angry, arrogant, dismissive, or petty. The reviewers do not see your response; it is only the panel who will use it as part of their evaluation.
The panel process
Although panel members are experts in their given fields, they are asked to be generalists when assessing proposals. This is due to the sheer number of research areas that are viewed by the Engineering prioritisation panel; the Manufacturing the Future and Energy themes send proposals to the Engineering panel as well.
Panel members can be viewed as moderators who use the reviewer reports and principal investigator response to produce a prioritised rank order list. By having an overview of all reviewer comments for a proposal, panel members are able to better evaluate whether the reviews are justified. Panel members do not re-review the proposals, but instead use the reviews and principal investigator response as the basis of their discussion and ranking.
There are a number of lists at a standard prioritisation panel, and these are divided by scheme (for example, fellowship, standard mode, New Investigator Award) and theme (engineering, manufacturing the future). Each list is separate for ranking purposes, but lists are tensioned against one another to ensure that the quality level (the primary criterion) is comparable across all lists.
Please keep in mind that proposals are not separated by research area. Rather, all proposals for a given theme and scheme are assessed against each other. For example, this means that all standard mode proposals within the engineering remit are assessed against each other.
There are common issues that panels flag up.
Unclear methodology
Reviewers have highlighted that it has not come across what the applicant actually intends to do or how they are going to do it.
Principal investigator response
A principal investigator response that comes across as angry, aggressive, or dismissive of the reviewer comments, is considered unconvincing. Please see the Responding to Reviews section for suggestions.
Positive reviews are not justified
Ensure that a proposal is clear about the benefits the project offers: a positive review that does not give many details about why the project is considered high quality can be given less credence than an unsupportive review that clearly spells out the concerns the reviewer has with it. The reverse of this is also the case; if an unsupportive review has not justified a low score or negative comments, panel members have the discretion to disregard it.
Fellowship rankings are used to determine which applicants are invited to interview for a Fellowship. The head of each theme has his or her own budget to spend on funding New Investigator Awards and standard mode projects. There is not a pre-allocated pot of money set aside for each scheme, but rather the head of theme makes the decision about how far down the list to fund, or whether to fund at all if the quality of the projects has not been assessed as sufficiently high enough.
In very rare circumstances, the panel may recommend that a proposal be resubmitted if a minor change will make it more competitive at a future panel. The head of theme has final say about whether a proposal is invited back, but again, this is only if the panel has initially recommended it.
Feedback is only provided if the panel has flagged up something specifically, or if the Pathway to Impact needs to be revised. As a reminder, the panel uses the reviews and principal investigator response to make their ranking decision.
EPSRC Peer Review College
The best way to gain an understanding of the peer review process is from the inside. Please consider applying to join the Associate Peer Review College.
After peer review: you didn’t get funded – now what?
You have spent a lot of time, energy, and effort writing a proposal. The reviews were encouraging. And you still didn’t get funded.
It’s very easy for us to say “Do not take it personally”, but please keep in mind that, on average, success rates for standard mode panels are 20 to 30%. It is a highly competitive process that, in the case of engineering, can see the ranking of 30 to 40 standard mode proposals across over 20 different research areas. To ensure we are spending taxpayers’ money most effectively, quality was adopted as the primary criterion and those proposals at the top of the list are considered those the panel assessed to be of the highest quality. It is unfortunate but we cannot fund every proposal.
We are unable to provide specific panel feedback, but panel members are not re-reviewing your proposal: they are using the reviewers’ comments to make their assessment. These comments should be used to help you in writing future proposals. Likewise, assess your principal investigator response to ensure you are taking advantage of this opportunity to address all reviewer questions or concerns.
You can also speak to members of your institution who have been successfully funded, or those who regularly provide reviews or sit on panels. They may be able to offer additional suggestions.
You can apply to join the college yourself to see the peer review process from the inside.
When you are ready to apply again, check out the resubmission policy to make sure that your proposal would not be considered a resubmission.
If you have any questions about future proposals, please contact the research office at your institution or the portfolio manager who looks after your research area.
You did get funded – now what?
Congratulations!
However, your work doesn’t stop with successfully making it through panel. While carrying out your research, please keep the following in mind:
- your institution’s research office can help with queries or problems
- please let the portfolio manager who looks after your area know about good news stories that we can disseminate through our communication channels
- make sure you complete the outcomes of your research in Researchfish (this can be done throughout the year, then submitted during the submission window).
Do not wait until your grant comes to an end to start thinking about your next steps.
Further assistance
If you have additional questions that aren’t answered here, please consider the following resources.
Your institution’s research office is a great way to find out more information about general EPSRC policy and activities, as well as processes that may be specific to your institution.
Colleagues who are familiar with applying to and reviewing for EPSRC can potentially provide subject-specific guidance for your proposal.
As EPSRC portfolio managers we are happy to provide general help about the peer review process and our given research areas. However, we are not technical experts and we cannot provide advice on the content of proposals. Instead, take advantage of the EPSRC remit checking service if you have any concerns regarding which research council your proposal is best suited for.
