The project lead is responsible for completing the application process on the UKRI Funding Service, but we expect all team members and project partners to contribute to the application.
Only the lead research organisation can submit an application to UKRI.
To apply:
There are three steps to applying:
- São Paulo-based project leads must first confirm eligibility with FAPESP and receive a letter confirming this.
- If you are a São Paulo-based project lead, you should submit the FAPESP proposals first via Sistema de Apoio a Gestão (SAGe) and then send a copy of this application to your UK project lead.
- In the same week, the UK-based project lead must submit their application through the new UKRI Funding Service to ESRC, uploading their FAPESP letter of eligibility and a copy of the SAGe application as attachments.
SAGe applications
Please note that a submission of the proposal by the São Paulo-based project lead to FAPESP needs to be made via SAGe before the application to ESRC is made. The full proposal form should then be saved as a PDF and attached to the UKRI Funding Service submission.
Both the submission to SAGe and the submission to the UKRI Funding Service should include a copy of the letter of eligibility from FAPESP.
If you have any questions or experience any difficulties with regards to the SAGe/FAPESP submission please contact ukri-agreement@fapesp.br
UKRI Funding Service applications
Please note that the submission to UKRI is being run through the new Funding Service. You cannot apply on the Joint Electronic Submissions (Je-S) system.
The UK project lead is responsible for completing the application process on the Funding Service, but we expect all team members and project partners to contribute to the application.
Only the lead research organisation can submit an application to UKRI.
To apply:
- Select ‘Start application’ near the beginning of this page
- Confirm you are the project lead
- Sign in or create a Funding Service account. To create an account, select your organisation, verify your email address, and set a password. If your organisation is not listed, email support@funding-service.ukri.org
- Answer questions directly in the text boxes. You can save your answers and come back to them, or work offline and return to copy and paste your answers. All questions and assessment criteria are listed in the ‘How to apply’ section on this Funding finder page.
- Send the completed application to your research office for checking. They will return it to you if it needs editing
- Your research office will submit the completed and checked application to UKRI.
Watch our research office webinars about the new Funding Service.
Deadline
There is no deadline for the submission of applications to this opportunity. However, due to systems requirements a closing date will appear on the Funding Service approximately a year from when this opportunity opened.
You should apply when your application is ready for submission and not wait for a closing date. ESRC will continue to initiate the assessment process once an application is received, ensuring applicants receive a timely decision. ESRC will commit to holding regular decision points throughout 2024.
Personal data
Processing personal data
As part of UKRI, we will need to collect some personal information to manage your funding service account and the registration of your funding applications.
We will handle personal data in line with UK data protection legislation and manage it securely. For more information, including how to exercise your rights, read our privacy notice.
As part of UKRI, we will need to share the application and any personal information that it contains with FAPESP so that they can participate in the assessment process.
Publication of outcomes
As part of UKRI, we will publish the outcomes of this funding opportunity at What ESRC has funded.
If your application is successful, we will publish some personal information on the UKRI Gateway to Research.
Summary
Word limit: 550
In plain English, provide a summary we can use to identify the most suitable experts to assess your application.
We may make this summary publicly available on external-facing websites, so make it suitable for a variety of readers, for example:
- opinion-formers
- policymakers
- the public
- the wider research community
Guidance for writing a summary
Clearly describe your proposed work in terms of:
- context
- the challenge the project addresses
- aims and objectives
- potential applications and benefits
Core team
List the key members of your team and assign them roles from the following:
- project lead (PL)
- project co-lead UK (PcL)
- project co-lead (International) (PcL (I))
- specialist
- grant manager
- professional enabling staff
- research and innovation associate
- technician
- visiting researcher
Only list one individual as project lead.
All São Paulo-based applicants for whom funds are being requested from FAPESP must be listed as project co-lead (international) in the UKRI Funding Service. Any such individuals must be eligible for funding from FAPESP as their costs will not be covered by ESRC.
Find out more about UKRI’s new grant roles.
Vision
Word limit: 500
What are you hoping to achieve with your proposed work?
What the assessors are looking for in your response
Explain how your proposed work:
- is of excellent quality and importance within or beyond the fields or areas
- has the potential to advance current understanding, or generate new knowledge, thinking or discovery within or beyond the field or area
- is timely given current trends, context, and needs
- impacts world-leading research, society, the economy, or the environment
Within the Vision section we also expect you to:
- consider potential beneficiaries and users of the proposed research, including the relevance of the research to these beneficiaries
- indicate the expected outputs; both academic and those orientated to users
You may demonstrate elements of your responses in visual form if relevant:
- use images sparingly and only to convey important information that cannot easily be put into words
- insert each new image onto a new line
- provide a descriptive legend for each image immediately underneath it (this counts towards your word limit)
- files must be smaller than 8MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format
Approach
Word limit: 2,500
How are you going to deliver your proposed work?
What the assessors are looking for in your response
Explain how you have designed your approach so that it:
- is effective and appropriate to achieve your objectives
- is feasible, and comprehensively identifies any risks to delivery and how they will be managed
- uses a clearly written and transparent methodology (if applicable)
- summarises the previous work and describes how this will be built upon and progressed (if applicable)
- will maximise translation of outputs into outcomes and impacts
- describes how your, and if applicable your team’s, research environment (in terms of the place and relevance to the project) will contribute to the success of the work
Within the Approach section we also expect you to:
- clearly describe both the framework and specific analysis methods proposed and explain the reasons for their choice. You should particularly mention any innovation in this or how different methodologies or methods may be combined
- explain what steps you will take to provide opportunities for users to benefit from your research, and to ensure that your research has maximum economic and societal impact
All applicants planning to generate data as part of their grant must complete the separate Data management and sharing question.
A list of references used to support your application can be added in the References question.
You may demonstrate elements of your responses in visual form if relevant:
- use images sparingly and only to convey important information that cannot easily be put into words
- insert each new image onto a new line
- provide a descriptive legend for each image immediately underneath it (this counts towards your word limit)
- files must be smaller than 8MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format
Applicant and team capability to deliver
Word limit: 1,500
Why are you the right individual or team to successfully deliver the proposed work?
What the assessors are looking for in your response
Evidence of how you, and if relevant your team, have:
- the relevant experience (appropriate to career stage) to deliver the proposed work
- the right balance of skills and expertise to cover the proposed work
- the appropriate leadership and management skills to deliver the work and your approach to develop others
- contributed to developing a positive research environment and wider community
The word count for this section is 1,500 words, 1,000 words to be used for R4RI modules and, if necessary, a further 500 words for Additions.
Use the Résumé for Research and Innovation (R4RI) format to showcase the range of relevant skills you and, if relevant, your team (project and project co-leads, researchers, technicians, specialists, partners and so on) have and how this will help deliver the proposed work. You can include individuals’ specific achievements but only choose past contributions that best evidence their ability to deliver this work.
Complete this section using the R4RI module headings listed. Use each heading once and include a response for the whole team, see the UKRI guidance on R4RI. You should consider how to balance your answer, and emphasise where appropriate the key skills each team member brings:
- contributions to the generation of new ideas, tools, methodologies, or knowledge
- the development of others and maintenance of effective working relationships
- contributions to the wider research and innovation community
- contributions to broader research or innovation users and audiences and towards wider societal benefit
Additions
Provide any further details relevant to your application. This section is optional and can be up to 500 words. You should not use it to describe additional skills, experiences, or outputs, but you can use it to describe any factors that provide context for the rest of your R4RI (for example, details of career breaks if you wish to disclose them).
Complete this as a narrative. Do not format it like a CV.
UKRI has introduced new role types for funding opportunities being run on the new Funding Service.
For full details, see Eligibility as an individual.
You may demonstrate elements of your responses in visual form if relevant:
- use images sparingly and only to convey important information that cannot easily be put into words
- insert each new image onto a new line
- provide a descriptive legend for each image immediately underneath it (this counts towards your word limit)
- files must be smaller than 8MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format
Ethics and responsible research and innovation (RRI)
Word limit: 500
What are the ethical or RRI implications and issues relating to the proposed work? If you do not think that the proposed work raises any ethical or RRI issues, explain why.
What the assessors are looking for in your response
Demonstrate that you have identified and evaluated:
- the relevant ethical or responsible research and innovation considerations
- how you will manage these considerations
All proposals have to comply with the ESRC framework for research ethics which includes guidance for applicants and links to related web resources.
All necessary ethical approvals must be in place before the project commences, but do not need to have been secured at the time of application.
If you are generating data as part of your project, you should complete the Data management and sharing question and should cover ethical considerations relating to data in your response.
If you are not generating data and have not completed the Data management and sharing question you should address any legal or ethical considerations relating to your use of data here.
Additional sub-questions (to be answered only if appropriate) relating to research involving:
- animals
- human participants
- genetically modified organisms
You may demonstrate elements of your responses in visual form if relevant, further details are provided in the service.
Genetic and biological risk
Word limit: 700
Does your proposed research involve any genetic or biological risk?
What the assessors are looking for in your response
In respect of animals, plants or microbes, are you proposing to:
- use genetic modification as an experimental tool, like studying gene function in a genetically modified organism
- release genetically modified organisms
- ultimately develop commercial and industrial genetically modified outcomes
If yes, provide the name of any required approving body and state if approval is already in place. If it is not, provide an indicative timeframe for obtaining the required approval.
Identify the organism or organisms as a plant, animal or microbe and specify the species and which of the three categories the research relates to.
Identify the genetic and biological risks resulting from the proposed research, their implications, and any mitigation you plan on taking. Assessors will want to know you have considered the risks and their implications to justify that any identified risks do not outweigh any benefits of the proposed research.
If this does not apply to your proposed work, you will be able to indicate this in the UKRI Funding Service.
Research involving the use of animals
Word limit: 10
Does your proposed research involve the use of vertebrate animals or other organisms covered by the Animals Scientific Procedures Act?
What the assessors are looking for in your response
If you are proposing research that requires using animals, download and complete the Animals Scientific Procedures Act template (DOCX, 74KB), which contains all the questions relating to research using vertebrate animals or other Animals (Scientific Procedures) Act 1986 regulated organisms.
Save it as a PDF. The UKRI Funding Service will provide document upload details when you apply. If this does not apply to your proposed work, you will be able to indicate this in the UKRI Funding Service.
Conducting research with animals overseas
Word limit: 700
Will any of the proposed animal research be conducted overseas?
What the assessors are looking for in your response
If you are proposing to conduct overseas research, it must be conducted in accordance with welfare standards consistent with those in the UK, as in Responsibility in the use of animals in bioscience research, page 14.
Ensure all named applicants in the UK and overseas are aware of this requirement. Provide a statement to confirm that:
- all named applicants are aware of the requirements and have agreed to abide by them
- this overseas research will be conducted in accordance with welfare standards consistent with the principles of UK legislation
- the expectation set out in Responsibility in the use of animals in bioscience research will be applied and maintained
- appropriate national and institutional approvals are in place.
Overseas studies proposing to use non-human primates, cats, dogs, equines or pigs will be assessed during NC3Rs review of research applications. Provide the required information by completing the template from the question ‘Research involving the use of animals’.
Overseas studies proposing to use non-human primates, cats, dogs, equines or pigs will be assessed during NC3Rs review of research applications. Provide the required information by completing the template from the question ‘Research involving the use of animals’.
For studies involving other species, select, download, and complete the relevant Word checklist or checklists from this list:
Save as a PDF. If you use more than one checklist, save it as a single PDF.
The UKRI Funding Service will provide document upload details when you apply. If this does not apply to your proposed work, you will be able to indicate this in the Funding Service.
Research involving human tissues or biological samples
Word limit: 700
Does your proposed research involve the use of human tissues, or biological samples?
What the assessors are looking for in your response
If you are proposing work that involves human tissues or biological samples, provide the name of any required approving body and whether approval is already in place.
Justify the use of human tissue or biological samples specifying the nature and quantity of the material to be used and its source.
If this does not apply to your proposed work, you will be able to indicate this in the UKRI Funding Service.
Resources and cost justification
Word limit: 1,000
Use the resources and cost summary table to enter the full UK only costs. The FAPESP SAGe proposal form should include the FAPESP consolidated budget, therefore you are not required to include São Paulo-based researcher costs here. Include high-level costs only, not a breakdown of individual items.
Use the justification text box to demonstrate how the resources you anticipate needing for your proposed work for both the UK and FAPESP:
- are comprehensive, appropriate, and justified
- represent the optimal use of resources to achieve the intended outcomes
- maximise potential outcomes and impacts
This section should not simply be a list of the resources requested, as this will already be given in the costs table. Costings should be justified on the basis of full economic costs (FEC) of the project, not just on the costs expected from UKRI. For some items we do not expect you to justify the monetary value, rather the type of resource, such as amount of time or type of staff requested.
Where you do not provide adequate justification for a resource, we may deduct it from any funding awarded.
You should explain:
- support for activities to either increase impact, for public engagement, knowledge exchange or to support responsible innovation
- support for access to facilities, infrastructure or procurement of equipment
- support for preserving, long-term storage, or sharing of data
- support from your organisation or partner organisations and how that enhances value for money
- support for activities outsourced to a third party (such as consultancy or social surveys)
- support for project co-leads under our international, business and third sector eligibility policies
For detailed guidance on eligible costs please see the ESRC research funding guide.
FAPESP application
Word limit: 5
Please attach the FAPESP proposal form as submitted through SAGe
What the assessors are looking for in your response
Please upload a single PDF to include the following:
- the FAPESP letter of eligibility
- a copy of the FAPESP proposal form as submitted through SAGe
Enter the words ‘attachment supplied’ in the text box.
Further documentation may be required by FAPESP, to be supplied by the São Paulo based project lead in order to complete the analysis of the proposal.
The UKRI Funding Service will provide document upload details when you apply.
Primary discipline classification
Word limit: 5
Enter the primary discipline for this project
What the assessors are looking for in your response
Select one primary area of research from the following list of social disciplines and enter into the text field:
- area studies
- demography
- development studies
- economics
- education
- environmental planning
- history
- human geography
- law and legal studies
- linguistics
- management and business studies
- political science and international studies
- psychology
- science and technology studies
- social anthropology
- social policy
- social work
- sociology
- tools, technologies and methods
This information is used to determine eligibility for ESRC funding and to assist in the selection of appropriate reviewers.
Project partners
Add details about any project partners’ contributions. If there are no project partners, you can indicate this on the UKRI Funding Service.
A project partner is a collaborating organisation who will have an integral role in the proposed research. This may include direct (cash) or indirect (in-kind) contributions such as expertise, staff time or use of facilities.
Add the following project partner details:
- the organisation name and address (searchable via a drop-down list or enter the organisation’s details manually, as applicable)
- the project partner contact name and email address
- the type of contribution (direct or in-direct) and its monetary value
If a detail is entered incorrectly and you have saved the entry, remove the specific project partner record and re-add it with the correct information.
For audit purposes, UKRI requires formal collaboration agreements to be put in place if an award is made.
Project partners: letters or emails of support
Word limit: 10
Upload a single PDF containing the letters or emails of support from each partner you named in the Project partner section (if applicable).
What the assessors are looking for in your response
Enter the words ‘attachment supplied’ in the text box, or if you do not have any project partners enter ‘N/A’.
Each letter or email you provide should:
- confirm the partner’s commitment to the project
- clearly explain the value, relevance, and possible benefits of the work to them
- describe any additional value that they bring to the project
- be no more than one A4 page in length
Save letters or emails of support from each partner in a single PDF no bigger than 8MB. Unless specially requested, please do not include any sensitive personal data within the attachment.
For the file name, use the unique UKRI Funding Service number the system gives you when you create an application, followed by the words ‘Project partner’.
If the attachment does not meet these requirements, the application will be rejected.
The UKRI Funding Service will provide document upload details when you apply. If you do not have any project partners, you will be able to indicate this in the UKRI Funding Service.
Ensure you have prior agreement from project partners so that, if you are offered funding, they will support your project as indicated in the contributions template.
For audit purposes, UKRI requires formal collaboration agreements to be put in place if an award is made.
Do not provide letters of support from host and project co-leads’ research organisations.
Data management and sharing
Word limit: 500
How will you manage and share data generated through the proposed work?
What the assessors are looking for in your response
Demonstrate that you have designed your proposed work so that you can:
Within the Data management and sharing section we also expect you to:
- plan for the research through the life cycle of the award until data is accepted for archiving by the UK Data Service (UKDS) or a responsible data repository
- demonstrate compliance with ESRC’s research data policy and ESRC framework for research ethics. This should include confirmation that existing datasets have been reviewed and why currently available datasets are inadequate for the proposed research
- cover any legal and ethical considerations of collecting, releasing or storing the data, including consent, confidentiality, anonymisation, security and other ethical issues
- include any challenges to data sharing (for example, copyright or data confidentiality), with possible solutions discussed to optimise data sharing
If this does not apply to your proposed work, you will be able to indicate this in the UKRI Funding Service.
Facilities
Word limit: 250
Does your proposed work require the support and use of a facility?
What the assessors are looking for in your response
If you will need to use a facility (including access to, and use of data infrastructure), follow your proposed facility’s normal access request procedures. Ensure you have prior agreement so that if you are offered funding, they will support the use of their facility on your project. ESRC encourages the use of secondary and linked datasets.
For each requested facility you will need to provide the:
- name of facility, copied and pasted from the facility information list (DOCX, 35KB)
- proposed usage or costs, or costs per unit where indicated on the facility information list
- confirmation you have their agreement where required
If you will not need to use a facility, you will be able to indicate this in the UKRI Funding Service.
References
Word limit: 1,000
List the references you have used to support your application.
What the assessors are looking for in your response
Include all references in this section, not in the rest of the application questions.
You should not include any other information in this section.
We advise you not to include hyperlinks, as assessors are not obliged to access the information they lead to or consider it in their assessment of your application.
If linking to web resources, to maintain the information’s integrity, include persistent identifiers (such as digital object identifiers) where possible.
You must not include links to web resources to extend your application.
