Green ERA-Hub (GEH) submission process
Full information on the submission process can be found on the Green Era Hub submission portal, where the call documents are also available.
Applications not submitted through this website cannot be retained for review.
The deadline for submission of pre-proposals on the GEH portal is on Friday 28 November 2025 11:00am UK time or midday Central European Summer Time (CEST).
We recommend that you start your application early with your non-UK partners and that you check any eligibility queries with the UK contact points.
Biotechnology and Biological Sciences Research Council (BBSRC) specifics
In addition to GEH, UK applicants must submit a PDF copy of the application submitted to GEH using the UK Research and Innovation (UKRI) Funding Service so please ensure that your organisation is registered. The deadline for submission of proposals on the Funding Service is Thursday 27 November 2025 4:00pm UK time.
Please ensure you fill out the requested information on the Funding Service in parallel with completing the joint application form. You cannot apply on the Joint Electronic Submissions (Je-S) system.
To apply
Select ‘Start application’ near the beginning of this Funding finder page.
- Confirm you are the project lead.
- Sign in or create a Funding Service account. To create an account, select your organisation, verify your email address, and set a password. If your organisation is not listed, email support@funding-service.ukri.org
Please allow at least 10 working days for your organisation to be added to the Funding Service. We strongly suggest that if you are asking UKRI to add your organisation to the Funding Service to enable you to apply to this opportunity, you also create an organisation Administration Account. This will be needed to allow the acceptance and management of any grant that might be offered to you.
- Answer questions directly in the text boxes. You can save your answers and come back to complete them or work offline and return to copy and paste your answers. If we need you to upload a document, follow the upload instructions in the Funding Service. All questions and assessment criteria are listed in the How to apply section on this Funding finder page.
- Allow enough time to check your application in ‘read-only’ view before sending to your research office.
- Send the completed application to your research office for checking. They will return it to you if it needs editing.
- Your research office will submit the completed and checked application to UKRI.
Where indicated, you can also demonstrate elements of your responses in visual form if relevant.
When including images, you must:
- provide a descriptive caption or legend for each image immediately underneath it in the text box (this must be outside the image and counts towards your word limit)
- insert each new image on a new line
- use files smaller than 5MB and in JPEG, JPG, JPE, JFI, JIF, JFIF, PNG, GIF, BMP or WEBP format
Images should only be used to convey important visual information that cannot easily be put into words. The following are not permitted, and your application may be rejected if you include:
- sentences or paragraphs of text
- tables
- excessive quantities of images
A few words are permitted where the image would lack clarity without the contextual words, such as a diagram, where text labels are required for an axis or graph column.
For more guidance on the Funding Service, see:
References
References should be included within the word count of the appropriate question section. You should use your discretion when including references and prioritise those most pertinent to the application.
Hyperlinks can be used in reference information. When including references, you should consider how your references will be viewed and used by the assessors, ensuring that:
- references are easily identifiable by the assessors
- references are formatted as appropriate to your research
- persistent identifiers are used where possible
General use of hyperlinks
Applications should be self-contained. You should only use hyperlinks to link directly to reference information. You must not include links to web resources to extend your application. Assessors are not required to access links to conduct assessment or recommend a funding decision.
Generative artificial intelligence (AI)
Use of generative AI tools to prepare funding applications is permitted, however, caution should be applied.
For more information see our policy on the use of generative AI in application and assessment.
Deadline
The GEH submission deadline is Friday 28 November 2025 11:00am UK time or midday Central European Summer Time (Berlin, Germany).
BBSRC must receive your application by Thursday 27 November 2025 4:00pm UK time.
You will not be able to apply after this time.
Make sure you are aware of and follow any internal institutional deadlines.
Following the submission of your application to the funding opportunity, your application cannot be changed, and applications will not be returned for amendment. If your application does not follow the guidance, it may be rejected.
Personal data
Processing personal data
BBSRC, as part of UKRI, will need to collect some personal information to manage your Funding Service account and the registration of your funding applications.
We will handle personal data in line with UK data protection legislation and manage it securely. For more information, including how to exercise your rights, read our privacy notice.
Sensitive information
If you or a core team member need to tell us something you wish to remain confidential, email greenerahub@bbsrc.ukri.org
Include in the subject line: [the funding opportunity title; sensitive information; your Funding Service application number].
Typical examples of confidential information include:
- individual is unavailable until a certain date (for example due to parental leave)
- declaration of interest
- additional information about eligibility to apply that would not be appropriately shared in the ‘Applicant and team capability’ section
- conflict of interest for UKRI to consider in reviewer or panel participant selection
- the application is an invited resubmission
For information about how UKRI handles personal data, read UKRI’s privacy notice.
Publication of outcomes
BBSRC, as part of UKRI, will publish the outcomes of this funding opportunity on BBSRC research outcomes and impact.
If your application is successful, we will publish some personal information on the UKRI Gateway to Research.
Summary
Word limit: 550
In plain English, provide a summary we can use to identify the most suitable experts to assess your application.
We usually make this summary publicly available on external-facing websites, therefore do not include any confidential or sensitive information. Make it suitable for a variety of readers, for example:
- opinion-formers
- policymakers
- the public
- the wider research community
Guidance for writing a summary
Clearly describe your proposed work in terms of:
- context
- the challenge the project addresses
- aims and objectives
- potential applications and benefits
Core team
List the key members of your team and assign them roles from the following:
- project lead (PL)
- project co-lead (UK) (PcL)
- specialist
- research and innovation associate
- technician
- visiting researcher
- researcher co-lead (RcL)
Only list one individual as project lead.
Find out more about UKRI’s core team roles in funding applications.
Application questions
Consortium partners
Word limit: 400
First consortium partner
Please state which country your first consortium partner is
applying from:
- Belgium
- Bosnia & Herzegovina
- Germany
- Ireland
- Latvia
- Luxembourg
- Uruguay
Please provide details of your first consortium partner on this application:
- name
- institute
- job title
- role in project (for example, project lead or project co-lead)
- email address
Please also indicate who the project co-lead for the first consortium is.
Please do not include details of the project co-lead for the first consortium in the ‘Core team’ section.
Second consortium partner
Please state which country your second consortium partner is
applying from:
- Belgium
- Bosnia & Herzegovina
- Germany
- Ireland
- Latvia
- Luxembourg
- Uruguay
Please provide details of your second consortium partner on this application:
- name
- institute
- job title
- role in project (for example, project lead or project co-lead)
- email address
Please also indicate who the project co-lead for second consortium is.
Please do not include details of the project co-lead for the second consortium in the ‘Core team’ section.
Third consortium partner
Please state which country your third consortium partner is, if applicable.
applying from:
- Belgium
- Bosnia & Herzegovina
- Germany
- Ireland
- Latvia
- Luxembourg
- Uruguay
Please provide details of your third consortium partner on this application:
- name
- institute
- job title
- role in project (for example, project lead or project co-lead)
- email address
Please also indicate who the project co-lead for third consortium is.
Please do not include details of the project co-lead for the third consortium in the ‘Core team’ section.
GEH pre-proposal form
Please upload a PDF attachment of the completed GEH pre-proposal online form, submitted via the GEH submission portal.
Ensure the PDF is no larger than 8MB.
For the file name, use the unique Funding Service number the system gives you when you create an application, followed by the words ‘GEH Pre-proposal form’.
If the attachment does not meet these requirements, the application will be rejected.